Catawba County Register of Deeds

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Birth Certificates

Who may obtain a Certified Copy of a Birth Certificate?
According to NCGS 130A-93(c) & 130A-99 the certificate must be for:

Self
Spouse
Parent/Step-parent
Brother/Sister, Step-brother/sister
Child/Step-child/Grandchild
Grandparent
Funeral Services Director/licensee
Any person seeking information for legal determination of personal/property right (proof required)
An authorized agent, attorney, or legal representative of the applicant (proof required)

What are the acceptable forms of identification?

A Drivers License with photograph
State issued Identification Card
Passport
Military Identification Card with photograph
Agents, attorneys or legal representatives must also furnish documentation of authority in order to receive a certified certificate for an individual

What is the cost of a Birth Certificate?
Certificates are $10.00 per certified copy. Uncertified copies are $0.50 if you come into the office or $1.00 by mail payable through money orders made payable to the Catawba County Register of Deeds. Uncertified copies of all vital records are open to public inspection. Cash or debit cards are accepted when a request is made in person.

How can I obtain a Birth Certificate?
BY MAIL:
Submit a written request to include:

full name of the person named on the certificate
the date of birth
father's full name
mother's full maiden names; or
you may go online for a printable version of our form, Click here
you may go online for an electronic format, click here

You have the option to complete the form online before printing a hard copy or print the blank form and complete by hand; be sure to complete the REQUIRED section. We must have the requestor's signature and relationship to the person named on the certificate whether on our application or by written request. Include a copy of your picture ID and send a self addressed stamped envelope. Only the person named on the birth certificate or immediate family members may request birth certificates. See the above list.

IN PERSON:

You can use the above mentioned form or fill out one upon arrival and present a valid picture ID.
You may also contact the NC Department of Health & Human Services at (919)733-3526 or http://vitalrecords.dhhs.state.nc.us/vr/index.html.

If I was born in Catawba County and adopted, is my original birth record available in Catawba County?
No. North Carolina law prohibits public inspection of any adoption records, including original birth records. You will need to contact the NC Department of Health & Human Services at (919) 733-3526 or http://vitalrecords.dhhs.state.nc.us/vr/index.html

Where are Birth Certificates recorded?
All Birth Certificates are registered in the County and State in which the birth took place and as of now, they will always remain there.

What if a Birth Certificate was never filed or filed incorrectly, what should I do?
Visit the Register of Deeds office in order to acquire the necessary information needed to complete a Delayed Birth Certificate form or to make a correction on an existing birth certificate. You must provide proof of the birth. The most acceptable proof would be a copy of your elementary school records. A call to our office will help you in gathering all required information needed. The fee is $20.00 for a Delayed Birth Certificate and $35.00 for an Amendment Form. It will take 8-12 weeks to process the request at the State Office in Raleigh. However, you may pay an additional charge of $15.00 to the Office of Vital Records to have this process expedited in a three week time period. Note: Only the individual in question can apply for a Delayed Birth Certificate.

What should I do if a parent's name is missing on the Birth Certificate?
There are many different ways to correct this problem. Visit or call our office and explain why or how this happened. We might be able to help, but if not, we will inform you to contact an attorney for further assistance. Note:Only the individual in question that is 18 years and older, or the parent/guardian of the applicant can amend a birth record.

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