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DECEMBER 5, 2011

AGENDA
Catawba County Board of Commissioners Meeting
Monday, December 5, 2011, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

THIS MEETING FOLLOWS THE ANNUAL BREAKFAST AT 8:00 A.M. WITH THE COOPERATIVE EXTENSION SERVICE AT THE AGRICULTURAL RESOURCES CENTER IN NEWTON

1. Call to Order.

2. Pledge of Allegiance to the Flag.

3. Invocation.

4. Approval of the minutes from the Regular Meeting of November 21, 2011.

5. Organizational Meeting of the Board of Commissioners:


a. Election of Chair and Vice-Chair


b. Organizational Appointments:


1. County Attorney
2. Finance and Personnel Subcommittee
3. Policy and Public Works Subcommittee
4. WPCOG Policy Board Delegate
5. WPCOG Policy Board Alternate
6. Hospital Board of Trustees
7. Mental Health Partners Board
8. Public Health Board
9. Social Services Board and Community Service Block Grant Advisory Board
10. Catawba County Partnership for Children Board
11. Child Advocacy Center Board

6. Recognition of Special Guests.

7. Public Comment for Items Not on the Agenda.

8. Appointments.

9. Departmental Reports:


A. Juvenile Crime Prevention Council:


1. Juvenile Crime Prevention Council Revised Funding Plan for FY2012. Presented by Debbie Bradley, Staff, Juvenile Crime Prevention Council.


2. Juvenile Crime Prevention Council Priorities for FY2013. Presented by Debbie Bradley, Staff, Juvenile Crime Prevention Council.


B. Utilities and Engineering:


Bunker Hill/Oxford Sewer Project – Bid Award. Presented by Utilities and Engineering Director Barry Edwards.

C. Finance


2010/11 Audit/Financial Report. Presented by Finance Director Rodney Miller and Marcie Spivey, Audit Director with Martin, Starnes & Associates, CPAs, P.A.

10. Other Items of Business.

11. Attorneys’ Report.

12. Manager’s Report.

13. Adjournment.

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. . Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The next Board of Commissioners Meeting will take place on Monday, December 19, 2011 at 7:00 p.m.

PREVIEW OF COUNTY COMMISSION AGENDA
DECEMBER 5, 2011, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

NOTE: THE BOARD WILL HOLD ITS ANNUAL BREAKFAST MEETING WITH STAFF OF THE NORTH CAROLINA COOPERATIVE EXTENSION SERVICE-CATAWBA CENTER AT 8 A.M. ON DECEMBER 5, 2011, AT THE AGRICULTURAL RESOURCE CENTER OFF HIGHWAY 321 BUSINESS IN NEWTON.

The Catawba County Board of Commissioners will receive a report on the County’s Fiscal Year 2010-11 Comprehensive Annual Financial Report and independent audit, which are expected to show the County continued to deliver services in a sound fiscal manner in spite of the severe economic recession, when the Board meets at 9:30 a.m. on Monday, December 5, 2011, in the Robert E. Hibbitts Meeting Room in the 1924 Courthouse at 30 North College Avenue in Newton. The Board will consider awarding a bid for the Bunker Hill/Oxford Sewer Project, which will provide municipal sewer service to approximately 20 residences and Bunker Hill High School, Oxford Elementary School and River Bend Middle School.

The Board will consider a revised funding plan for the Catawba County Juvenile Crime Prevention Council for Fiscal Year 2011-2012 and a set of priorities for the Council for FY 2012-2013, and hold its annual organizational meeting to select a chairperson and vice-chair for the coming year and appoint commissioners to serve on Board subcommittees.

ORGANIZATIONAL MEETING
The Board will hold its annual organizational meeting to select a Chairperson and Vice-Chairperson for the next year, appoint a County Attorney and appoint commissioners to serve on Board subcommittees, the Public Health, Social Services, Mental Health Partners and Catawba Valley Medical Center Boards, and other community boards.

DEPARTMENTAL REPORTS


JUVENILE CRIME PREVENTION COUNCIL

A. The Board will consider a revised 2011-2012 Funding Plan for the Catawba County Juvenile Crime Prevention Council (JCPC). The JCPC is established by the N.C. Department of Juvenile Justice (DJJDP) to provide services to at-risk and delinquent youth, identify risks for youth in the community, prevent crime among at-risk youth, and review court data and identify needed programs to provide intervention and prevention. Council members are determined mostly by the State statute that establishes the JCPC. Members are involved with youth or work in agencies that serve at-risk or delinquent youth. Funding is allocated by the State to the County, then allocated to programs, and is based on youth population. Programs funded by the JCPC are required to fund a minimum 30% match. No Catawba County dollars are required.

The JCPC recommends a spending plan to the Board of Commissioners each spring, prior to the North Carolina General Assembly’s approval of the State budget. It is subject to the State budget and DJJDP funding. During the review and budget process last spring, the DJJDP advised the Council to anticipate at least a 5% budget cut. The JCPC reduced its spending plan from the prior year’s budget and that plan was approved by the Board of Commissioners on April 4, 2011.

The North Carolina General Assembly approved the State budget this year with no reduction in funding to the JCPC. It also passed a special $121,600 appropriation for Project Challenge, a private nonprofit charitable organization dedicated to helping young men and women serve their communities in a positive way, with a caveat that the appropriation had to come from DJJDP funds. The DJJDP determined the appropriation would come from councils served by Project Challenge, prorated on the basis of funding to each county. The DJJDP notified the Catawba JCPC that $3,420 would be taken from Catawba JCPC this year, leaving a total allocation to Catawba JCPC of $328,946. Of this amount, $14,073 is unallocated.

Once the Catawba JCPC was notified, programs were advised to submit requests for the unallocated dollars. Three programs requested additional funds. The JCPC Finance Committee met to review requests, and made a recommendation to the JCPC Board for approval. During the October JCPC meeting, the recommendation was approved to award unallocated funds as follows: JCPC Administration, $800; Conflict Resolution Center, $6,636; and Project Challenge, $6,637. The Board of Commissioners Finance and Personnel Subcommittee recommends approval of this plan revision.

B. The Board will consider a set of risk and needs priorities for the JCPC, recommended by the Council based on a review of court data, with input from juvenile court counselors and funded programs. Every year, the JCPC must follow a process that begins with prioritizing risks and needs, with the final step being approval of a funding plan. The risks and needs priorities are set in the fall/early winter, and the approval of the funding plan occurs in the spring. Basically, the steps to set priorities are: (1) identification of risk factors, based on court data; (2) development of a list of priorities to address the risk factors, and (3) review of and approval of the priorities.

Once priorities are developed, the following steps are taken: (1) advertise for programs to submit proposals to address risk factors; (2) review proposals; and (3) recommend a funding plan to the JCPC. Once proposals are received, the Council develops an annual plan and submits the plan to the Board of Commissioners.

Based on the review and input of the JCPC Outreach Committee and JCPC discussions held in the past year, the following list of priorities is recommended for Fiscal Year 2012-2013 and would be the basis for requests for proposals: (1) Psychological Assessment; (2) Sexual offender intervention services; (3) Crisis beds/ temporary shelter; (4) Residential group home; (5) Substance abuse assessment and treatment; (6) Restitution/Community service; (7) Mentoring; (8) Mediation; (9) Interpersonal skills; (10) Parenting skills; and (11) Teen Court. Approval of these priorities is recommended by the Board’s Finance and Personnel Subcommittee.

UTILITIES AND ENGINEERING
The Board will consider awarding a bid for construction of a proposed Bunker Hill/Oxford Sewer Project to Neill Grading and Construction Company of Hickory in the amount of $1,505,936.62, contingent upon State approval. This project was developed in conjunction with the City of Conover, predominantly to serve Bunker Hill High School, Oxford Elementary School, and River Bend Middle School. Approximately twenty homes will also be served. Agreements for revenue sharing on the Bunker Hill High School portion of the project and a revolving loan on the Oxford School portion were previously approved by the Board and the City of Conover.

The Bunker Hill/Oxford Sewer Project will provide municipal sewer service to approximately 20 residences and Bunker Hill High School, Oxford Elementary School, and River Bend Middle School. Bunker Hill High and Oxford Elementary are expected to connect immediately to address issues associated with aging on-site sewage disposal systems at these schools. The Bunker Hill and Oxford systems are experiencing increasing operating and maintenance costs, as well as odor issues at times. River Bend Middle School, built in 1998, has an adequate on-site sewage disposal system but the system is large and takes up property that could be more fully utilized if/when the school is connected to municipal sewer.

The Board previously appropriated $2.93 million for this project. The County was awarded a $1.6 million grant from the North Carolina Division of Environmental and Natural Resources for this project. The payback period for the project is estimated to be 18 years, 9 months. The cost breakdown is as follows: construction, $1,505,936.62; engineering, $113,000; property and easement acquisition, $170,782.46; previous construction at high school, $84,482 and contracts with the Western Piedmont Council Of Governments, $30,000. The total of $1,904,201.08, less the $1.6 million grant, leaves a cost of $304,201.08, which would be allocated from the County’s Water and Sewer Fund. Any funds remaining in the project after completion and closeout will be returned to the Water and Sewer Fund balance.

This project was advertised for bids in three divisions: Oxford Gravity Sewer, Bunker Hill Gravity Sewer, and Bunker Hill Pump Station and Force Main. This allowed bidders the flexibility of bidding on one division or multiple divisions, which the County anticipated could result in lower bid prices and provide the opportunity for concurrent work on different divisions, possibly reducing the overall construction time.

A total of ten bids were received on November 1, 2011 and, based on the review of the bids and qualifications, staff recommends the awarding of all three divisions to Neill Grading and Construction Company of Hickory, which submitted a total bid amount of $1,505,936.62. The Board’s Policy and Public Works Subcommittee recommends awarding this bid to Neill Grading and Construction Company of Hickory.

FINANCE
The Board will receive a report on the County’s independent audit for fiscal year 2010-2011, and on the County’s Comprehensive Annual Finance Report for FY 2010-2011. Marcie Spivey of Martin, Starnes and Associates is expected to report that the County continued to deliver services in a sound fiscal manner in spite of the severe economic recession.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464