Catawba County Board of Commissioners Meeting
Monday, December 3, 2007, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC
THIS MEETING WILL FOLLOW THE ANNUAL BREAKFAST AT 8:00 A.M. WITH COOPERATIVE EXTENSION SERVICE
AT THE AGRICULTURAL RESOURCE CENTER AT 1175 SOUTH BRADY AVENUE IN NEWTON, NORTH CAROLINA
1. Call to Order.
2. Pledge of Allegiance to the Flag.
4. Approval of the Minutes from the regular meeting and closed session of Monday, November 19, 2007.
5. Organizational Meeting of the Board of Commissioners:
a. Election of Chair and Vice-Chair
b. Organizational Appointments:
1. County Attorney
2. Finance and Personnel Subcommittee
3. Policy and Public Works Subcommittee
4. WPCOG Policy Board Delegate
5. WPCOG Policy Board Alternate
6. Hospital Board of Trustees
7. Mental Health Services Board
8. Public Health Board
9. Social Services Board and Community Service Block
Grant Advisory Board
10. Catawba County Criminal Partnership Advisory Board
11. Catawba County Partnership for Children Board
12. Child Advocacy Center Board
13. Juvenile Crime Prevention Council
6. Recognition of Special Guests.
7. Public Comment for items not on the agenda.
9. Consent Agenda.
a. Blackburn MSW Subtitle D Landfill, Unit 3, Phase 1 Construction Quality Assurance.
b. Supplemental Appropriation for Emergency Management Program Grant.
c. Mental Health Budget Revision.
10. Departmental Reports.
Catawba County Schools:
a. Request for Capital Funds for Fred T. Foard High School. Presented by Judy Ikerd, Budget Manager.
b. Update on Snow Creek Elementary School Design. Presented by Dr. Tim Markley, Catawba County Schools Superintendent.
11. Other Items of business.
12. Attorneys’ Report.
Settlement Agreement and Final payment on construction of Life Skills Building. Presented by Debra Bechtel, County Attorney.
13. Manager’s Report.
PERSONS WITH DISABILITIES
Individuals needing assistance should contact the County Clerk at 465-8990 within a reasonable time prior to the meeting. A telecommunication device for the deaf (TDD) is located in the Government Center and can be reached by dialing 465 8200. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.
The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.
The next Board of Commissioners meeting will take place on Monday, December 17, 2006 at 7:00 p.m. County offices will be closed December 24, 25 and 26 in observance of Christmas and January 1, 2007 in observance of the New Year’s holiday.
PREVIEW OF COUNTY COMMISSION AGENDA
DECEMBER 3, 2007, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.
NOTE: THE BOARD WILL HOLD ITS ANNUAL BREAKFAST MEETING WITH THE STAFF OF THE COOPERATIVE EXTENSION SERVICE, BEGINNING AT 8 A.M. ON DECEMBER 3, AT THE AGRICULTURAL RESOURCE CENTER, 1175 SOUTH BRADY AVENUE, OFF HIGHWAY 321 BUSINESS IN SOUTH NEWTON.
The Catawba County Board of Commissioners will receive an update on design plans for a new Snow Creek Elementary School, which are expected to result in considerable savings through an energy-efficient design, and will consider advancing funds from the County’s fiscal year 2008-09 budget to install air conditioning in the Fred T. Foard High School gymnasium so the project can be completed by the start of the 2009 school year, when the Board meets at 9:30 a.m. on Monday, December 3, 2007, in the Robert E. Hibbitts Meeting Room of the 1924 Courthouse in Newton.
The Board will also hold its annual organizational meeting to select a chairperson and vice-chairperson for the coming year and appoint commissioners to serve on Board subcommittees; and will consider appropriating funds from a Federal grant to assist in the cost of maintaining a comprehensive emergency management program; a revision to the current Mental Health Services Budget to allocate additional State funds; a settlement agreement regarding final payment due on the construction of Mental Health Services’ Life Skills building and the awarding of a bid for Construction Quality Assurance services during the construction of a new lined cell at the Blackburn Landfill.
The Board will hold its annual organizational meeting to select a Chairperson and Vice-Chairperson for the next year, appoint a County Attorney, and appoint commissioners to serve on Board subcommittees, on the Public Health, Social Services, Mental Health Services and Catawba Valley Medical Center boards, and several other community boards.
A. The Board will consider awarding a bid for Construction Quality Assurance (CQA), during construction of the Blackburn Subtitle D Landfill, Unit 3, Phase 1, to C.T. Clayton/Draper Aden of Coats, North Carolina, in the amount of $280,193. On November 19, 2007, the Board awarded a contract for the construction of this lined section of the landfill, which is required under State law, to Shamrock Construction. In accordance with State solid waste regulations, Construction Quality Assurance must be performed. On September 13, 2007, Requests for Qualifications for this project were accepted. McGill Associates reviewed qualification packages and recommended the County select C.T. Clayton/Draper Aden to provide a proposal for this service. McGill Associates then reviewed the proposal and determined it is in compliance with the approved CQA Plan for the project. C.T. Clayton/Draper Aden has proposed to provide the required CQA services for a fee of $280,193, equivalent to $12,678.42 per acre of construction. This fee is slightly less than CQA services for the previous phase of construction at the Blackburn Landfill, which equaled $13,082.50 per acre. Funding for the project is included in the County’s 2007-08 solid waste management budget, so no new appropriation is needed. All costs associated with this project are funded from the Solid Waste Enterprise Fund, derived from solid waste tipping fees containing no tax proceeds. The Board’s Policy and Public Works Subcommittee recommends the awarding of a contract for CQA services, during construction of the Blackburn Subtitle D Landfill, Unit 3, Phase 1, to C.T. Clayton/Draper Aden, in the amount of $280,193.
B. The Board will consider a supplemental appropriation of Federal Emergency Management Program Grant funds in the amount of $10,284, to be used for maintaining a comprehensive emergency management program on the state and local level. This is the only Federal Emergency Management Agency grant that allows for payment of salaries. Because the grant amount fluctuates based on yearly Congressional allocations, the County budgets $20,000 annually since the County’s allocation has never been below that amount. The grant totaled $30,284 this year, so a supplemental appropriation of the additional $10,284 is needed. The County’s Emergency Services Department has requested that these funds be allocated for part-time wages for staff work on special projects such as keying of emergency equipment to National Incident Management System standards; assisting with updating of plans; data entry; and assisting with locating and applying for grants to replace equipment, purchased through grant funds, that has been destroyed, is not repairable, or needs to be replaced for other reasons. The Board’s Finance and Personnel Subcommittee recommends approval of the allocation of $10,284 from this Federal grant.
C. The Board will consider a Mental Health budget revision to increase the current Mental Health budget by $1,841,799,
bringing it to a total of $23,472,711.42. This revision adds no new positions and requests no additional County funding. It reflects new State allocations resulting from actions taken by the North Carolina General Assembly. The revision includes an increase in various service dollars for both Burke and Catawba Counties, which are now working together under a one year interlocal agreement that created a partnership for the provision of mental health services, in anticipation of a merger of those services. The single largest change is in the availability of crisis funds, and Mental Health Trust Fund dollars. The revision addresses several major operational issues. The first would fully fund Mobile Crisis/Emergency Services for both counties. The second would fully support all contracted services. The third would help create an effective response system for people using means other than traditional inpatient hospitalization. This includes both alternatives to inpatient services and transportation to other crisis settings, while indigent care dollars are expanded or established in the three hospitals that have inpatient units. Support would also be given to key providers that assure the delivery of costly psychiatric services, and for sustaining services at Family NET. The Board’s Finance and Personnel Subcommittee recommends approval of the proposed budget revision.
CATAWBA COUNTY SCHOOLS
A. The Board will consider a request from the Catawba County Schools to advance funds for an air conditioning system for the gymnasium at Fred T. Foard High School, part of a renovation project scheduled for fiscal year 2008-09. Over the past few years, funds have been included for air conditioning of gyms when other renovation and construction projects have been completed at high schools. The gymnasiums at St. Stephens, Maiden and Bunker Hill High Schools are now air conditioned, and air conditioning at the Bandys High gym will be completed next summer. The Newton-Conover City and Hickory Public Schools have funding for, or are in the process of adding, air conditioning to the gyms at their high schools. Thus, Fred T. Foard will be the last high school gym in the county to be air conditioned. An eight-year school construction plan includes $3.6 million for renovations and additions at Fred T. Foard High School, including $206,700 to air condition the gym. The Catawba County Schools has requested that funds for this portion of the project be advanced so air conditioning of the gym can be completed by the start of the 2009 school year. This appropriation would reduce the amount of money that will be borrowed for the project in FY 2008-09 from $3.6 million to $3,393,300. The Board’s Finance and Personnel Subcommittee recommends approval of the advance of the requested funds.
B. Dr. Tim Markley, Superintendent of the Catawba County Schools, will update the Board on design plans for a planned Snow Creek Elementary School. He is expected to discuss efforts to ensure the school’s construction addresses energy conservation and “green” issues, which are expected to result in the school’s being 40-45% more energy efficient than the recently completed St. Stephens Elementary School, and will discuss the school system’s hopes that Snow Creek Elementary School will be the first “green certified” school in the State.
The Board will consider a Settlement Agreement and Release between Catawba County and Fidelity and Deposit Company of Maryland, and the appropriation of $359,710.67, to be paid to Fidelity and Deposit as final payment for construction of Mental Health Services’ Life Skills building. In September 2004, CBM, which was initially awarded a bid as contractor on the project, abandoned the job. CBM’s bonding and insurance company, Fidelity and Deposit, hired Yates Construction to complete the project, and it was completed in April 2005. Fidelity and Deposit has paid Yates Construction, but the County had not paid monies due to Fidelity, pending an agreement on the actual amount due. The County believed more credits were due as a result of delays and additional funds spent for subcontractors and materials, due to CBM’s abandoning the job. The County was successful in getting Fidelity and Deposit, through its counsel, to agree to a final payment of $359,710.67. The County had $487,139.12 in reserve for this project, resulting in a savings of $127,428.45.
CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464