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NOVEMBER 21, 2011

Catawba County Board of Commissioners Meeting
Monday, November 21, 2011, 7:00 p.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Special Meeting with the North Carolina Association of County Commissioners Advocacy Team of November 3, 2011 and the Board’s Regular Meeting and Closed Session of November 7, 2011

5. Recognition of Special Guests

6. Public Comments for Items Not on the Agenda

7. Presentation:

Certificate of Commendation to Newton-Conover Lady Red Devils Volleyball Team, State 2A Champions 2011

8. Appointments

9. Departmental Reports:

A. Social Services

1. Transferring Adult Wards and Associated Funding from Mental Health Partners to Social Services. Presented by Social Services Director John Eller.

2. Aging Planning – Building a Livable and Senior Friendly Community. Presented by Social Services Director John Eller, Catawba Aging Leadership Planning Member and President of Abingdon Senior Housing Services Shuford Abernethy and Adult Services Program Manager Tami Hefner.

B. Information Technology:

1. 911 Center Computer Aided Dispatch (CAD) Software Enhancements. Presented by Chief Information Officer Terry Bledsoe.

10. Other Items of Business

11. Attorneys’ Report

12. Manager’s Report

Resolution Adopting 2012 Board of Commissioners Meeting Schedule.

13. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at

The December Board of Commissioners Meetings will take place on Monday, December 5, 2011 at 9:30 a.m. following the Board’s Annual Breakfast with the Cooperative Extension staff which starts at 8:00 a.m., and on Monday, December 19, 2011 at 7:00 p.m.

MONDAY, NOVEMBER 21, 2011, 7 P.M.

The Catawba County Board of Commissioners will receive a report and recommendations from the Catawba County Aging Leadership Planning Team, which has worked for more than two years to create a plan to promote a livable and senior-friendly community for Catawba County, and consider transferring funds from a 911 fund balance to upgrade the Computer-Aided Dispatch software used in the County’s 911 Center, when the Board meets at 7 p.m. on Monday, November 21, 2011, in the Robert E. Hibbitts Meeting Room of the 1924 Courthouse at 30 North College Ave. in Newton.

The Board will also consider the transfer of guardianship for adult wards, and associated funding, from Mental Health Partners to Catawba County Social Services, as Mental Health Partners will no longer have this guardianship due to decisions made by the State of North Carolina. It will recognize the Newton-Conover High School girls volleyball team, which recently won the North Carolina 2A volleyball championship, and approve the Board’s meeting schedule for 2012.

The Board will present a Certificate of Commendation to the Newton-Conover Lady Red Devils Volleyball Team in recognition of their winning the State 2A Championship. The Board will commend the spirit, motivation and teamwork which brought Newton-Conover High School its first volleyball championship.



1. The Board will consider amending the County's Agreement with Mental Health Partners (MHP) to allow the transfer of adult wards to Catawba County Social Services. Guardianship services are provided to individuals who are found to be incompetent by the Clerk of Court, the Social Services Director or Local Management Entity (LME). Under North Carolina General Statute 35A, directors are appointed to serve as public agent guardians when no one else is available and willing. Services include assessing an individual's need for guardianship; locating the appropriate person(s) to serve as guardian(s); and, when necessary, petitioning or assisting the individual's family to petition for a judgment of incompetence.

Social Services currently serves as guardian for adults with physical/geriatric ailments, while MHP has served those with a primary diagnosis of mental illness. As a result of the Center for Medicaid Services 1915b/c expansion, local LMEs will no longer be appointed as public agent guardians. Therefore, MHP is required to transition wards to Social Services. To avoid this becoming an unfunded mandate, MHP has agreed to a budget transfer to Social Services for this effort. MHP currently receives $116,165 in County funding to provide guardianship services. Because this process is being conducted mid-year, the amount transferred will be pro-rated. In January, MHP will transfer $60,332 to Social Services to fund positions through June. Effective July 1, 2012, Social Services will receive $120,665 annually. County management will assess this amount annually to ensure sufficient funding and negotiate with the new Managed Care Organization accordingly. These dollars will be used to add social work positions to provide case management for additional wards, which includes making decisions about where the individual will live; authorizing medical treatment; managing the individual's finances; and filing status reports and accountings with the Clerk of Court and the North Carolina Division of Aging and Adult Services.

MHP and Social Services have met with the Clerk of Court and staff to ensure a smooth transition. Social Services will post positions to cover this expansion in November, interview in December, and hire in January 2012 to ensure that the new staff will be properly trained and ready to serve in their new capacity. This will align with the first phase of transition, resulting in approximately 50 wards being transferred from MHP to Social Services in January 2012. The second phase will take place between February and March 2012, resulting in the remaining wards (approximately 30) being transferred. The Board’s Finance and Personnel Subcommittee recommends amending this agreement.

2. The Board is expected to receive the recommended Catawba County Aging Plan, which includes objectives, recommendations and strategies. The Catawba County Aging Leadership Planning team was formed in July 2009 to provide leadership in a collaborative planning process that promotes a livable and senior-friendly community for Catawba County. The primary purpose in planning was to determine Catawba County’s “aging readiness” to provide programs, policies and services that meet the needs of a growing older population, families and caregivers.

Tami Hefner, Adult Services Program Manager with Social Services and Sheila Weeks, Area Agency on Aging Director with the Western Piedmont Council of Governments, served as team leaders of the project. In addition, 114 county residents representing 35 agencies and organizations joined in the planning effort.

The project was divided into two phases with each phase lasting approximately one year. Four components were reviewed during each phase. At the conclusion of this planning effort, specific objectives, recommendations and responsible parties were developed for each of eight components. The eight components of a livable and senior friendly community include: healthy aging; access and choice in services and supports; safety and security; public accountability and responsiveness; technology; physical and accessible environment; social and cultural opportunity; and economic security.

Key areas/issues identified include:

• Creation of an Aging Coalition to promote the general well being of older adults and their caregivers and advise the community and elected officials concerning aging issues.

• Establishment of a local Program of All Inclusive Care for the Elderly (PACE @ Home).

• Planning and preparedness for disasters and emergencies with special attention to older adults at greatest risk.

• Stressing of the importance of addressing the needs of older adults when assisting and responding to emergency calls.

• Prevention of abuse, neglect, fraud and exploitation of older adults.

• Increase awareness of the importance of maintaining and improving dental health for older adults and residents of long term care facilities by identifying resources for direct dental care and dental health information.

• Identify existing public transportation resources in the Unifour area, cite planned future networks, and prioritize needs for expansion and identification of senior driving safety issues with emphasis on the Unifour area.

• Determine whether local government land use plans and regulations promote healthy aging, adequately accommodate the myriad needs of an aging population and provide a framework for local governments to adjust each as necessary to achieve the desired outcome of a livable and senior-friendly county.

• Develop neighborhood organizations in Catawba County (municipal and county) and enhance current neighborhood organizations, providing opportunities for older adults.

• Expand communications about opportunities to volunteer, learn and contribute in the community and build an infrastructure to enable older adults to make meaningful voluntary contributions.

• Identify and encourage a wide range of lifelong learning opportunities.

• Provide information to older adults and families regarding financial and income planning.

• Promote public awareness about the technological and “telehealth” resources available for older adults and caregivers in the specified areas.

• Promote the use of the 211 phone line by older adults to find help or a community service.

The next steps in this effort are the creation of an Aging Coalition, development of a timeline for implementation, and involvement of responsible parties and community partners in the implementation. The Board’s Policy and Public Works Subcommittee recommends the acceptance of this Aging Plan.

The Board will consider the transfer of $47,000 from the 911 fund balance to the 911 operating budget to update and enhance Computer Aided Dispatch (CAD) software. The County uses VisionAIR CAD for dispatch services in the 911 Center and a number of other VisionAIR products for record keeping, jail management and mobile operations of law enforcement and EMS. When a call comes in from a specific address and incident, the system has the capability to suggest the proper unit to dispatch. With new Automatic Vehicle Location (AVL) software and tracking added in the past three years, a CAD system can now also suggest the unit(s) closest to an incident. Both of these features require that the CAD database be set up and maintained with block by block unit data for the entire county. When the County’s software was installed in the late 1990s, a decision was made not to set up the database in this manner. While this decision reduced the cost significantly at that time, it now prevents the County from using features afforded by the AVL software.

The 911 Center’s CAD software is scheduled to be updated in January. Adding this module during this upgrade will lessen the amount of disruption to the 911 Center. It will reduce manual entry of unit and block data, increase accuracy for units dispatched, and reduce response time for closest units, as opposed to base dispatch. The data required to use this feature in VisionAIR CAD can be generated from the County’s current files and updated on the same schedule as other maps.

The cost of the software is $43,579. First year maintenance is included in the price. Maintenance after the first year would be $7,750. The upgrade to the current CAD system is $3,000. $421 has been included for contingency. The Board’s Finance and Personnel Subcommittee recommends this transfer of funds.

The Board will consider adopting a resolution setting its meeting schedule for 2012. Historically, only one meeting is held in the month of January due to the holidays affecting subcommittee schedules. This proposed meeting would be an evening meeting on Tuesday, January 17, 2012, on a Tuesday because the Martin Luther King, Jr. holiday is on Monday, January 16.

March is also a month which historically has only one meeting, due to a conflict with the National Association of Counties (NACo) Legislative Conference in Washington, D.C, scheduled for March 3-7, 2012, where county officials hear presentations by key national leaders, receive legislative updates, discuss legislative priorities, network with other county officials and exchange information. Members of the Board and County Management staff are members of NACo Steering Committees which also meet at this time. The March meeting is proposed for the evening of Monday, March 19, 2012.

Budget Hearings with departments are proposed for Tuesday, May 29, 2012, from 8:00 a.m. to 5:00 p.m., with a public hearing and wrap-up on Thursday, May 31, 2012, and budget adoption on Monday, June 4, 2012.

July is a month which historically has only one meeting due to the Fourth of July holiday. The July meeting is proposed to be an evening meeting on Monday, July 9, 2012, on the second Monday of the month rather than the third Monday due to the NACo Annual Conference scheduled for July 13-17, 2012, which includes the third Monday of July. There would be no subcommittee meetings preceding the July 9, 2012 meeting, as they would fall during the Fourth of July holiday week.

The Board’s Policy and Public Works Subcommittee recommends the following changes to the Board’s 2012 meeting schedule: cancellation of the Monday, January 3, 2012 meeting and accompanying subcommittee meetings; cancellation of the Monday, March 5, 2012 meeting and accompanying subcommittee meetings; scheduling of budget hearings with departments for Tuesday, May 29, 2012 from 8:00 a.m. to 5:00 p.m., with a public hearing and budget wrap-up on Thursday, May 31, 2012 at 7:00 p.m. and budget adoption at the regularly scheduled meeting of Monday, June 4, 2012; cancellation of the Monday, July 2, 2012 meeting and accompanying subcommittee meetings and scheduling of the July evening meeting on the second Monday, July 9, 2012, due to the NACo Annual Conference. In addition, the schedule would cancel the accompanying subcommittee meeting preceding the July 9, 2012 regular Board meeting, as subcommittee meetings would fall during the Fourth of July holiday week, and schedule the annual breakfast meeting with the staff of the Cooperative Extension Service at the Agricultural Resource Center on Monday, December 3, 2012 from 8:00 to 9:00 a.m.