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OCTOBER 21, 2013

AGENDA
Catawba County Board of Commissioners Meeting
Monday, October 21, 2013, 7:00 p.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Ave, Newton

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Board’s Regular Meeting of October 7, 2013

5. Recognition of Special Guests

6. Public Comments for Items Not on the Agenda

7. Appointments

8. Departmental Reports


a. Finance


Bid Award – Construction of Justice Center/Public Safety Expansion. Presented by Finance Director Rodney Miller and Purchasing Manager Debbie Anderson.


b. Utilities and Engineering


Waiver of Permit Fees for 2013 Hickory and Catawba Valley Home Builders Association Playhouse Showcase. Presented by Director of Utilities and Engineering Barry Edwards.


9. Other Items of Business

10. Attorneys’ Report

11. Manager’s Report

12. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. . Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The November Board of Commissioners Meetings will take place on Monday, November 4, 2013 at 9:30 a.m. and on Monday, November 18, 2013 at 7:00 p.m. in the Robert E. Hibbitts Meeting Room, 1924 Courthouse, Newton.

 

PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, OCTOBER 21, 2013, 7 P.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.


The Catawba County Board of Commissioners will consider awarding a base bid for construction of the Justice Center/Public Safety expansion, which will add much needed space for additional courtrooms and court-related activities and create new space for the Emergency Operations Center, EMS Administration and Emergency Services, all of which are currently located in spaces that are too small and technically deficient and cannot be expanded, when the Board meets at 7 p.m. on Monday, October 21, 2013, at the 1924 Courthouse at 30 North College Avenue in Newton. The Board will consider awarding the base bid to the low bidder, Hickory Construction Company, in the amount of $23,634,000
The Board will also consider a request from the Hickory and Catawba Valley Homebuilders Association to waive permit fees (estimated at $200) applicable for the 2013 Hickory and Catawba Valley Homebuilders Association Playhouse Showcase.


DEPARTMENTAL REPORTS


FINANCE

The Board will consider awarding the base bid for the construction of the Justice Center/Public Safety Expansion Project to Hickory Construction Company in the amount of $23,634,000. In December 2012, the Board authorized County staff to move forward with the expansion of the existing Justice Center. The project consists of two wings and a front expansion that will provide an additional 125,650 square feet of fit-out space and 13,550 square feet of shell space for future needs.

The Catawba County Justice Center is more than thirty years old. Since its opening, there have been only minor interior renovations and one expansion to the building, the jail expansion in 2005. Courtroom space is no longer adequate to accommodate the growing number of caseloads. A new 911 Communications Center is needed due to inadequate space for equipment, lack of electrical power and limited options for remodeling. The County’s Emergency Operations Center is inadequate when activated for emergency situations. The County was cited by the Federal Emergency Management Agency (FEMA) in September 2006 for inadequate space at the Emergency Operations Center.

With the expansion of the facility, the County will lose approximately 175 existing parking spaces. Plans are to replace 45 of those spaces directly across from the new front entrance, which includes ample parking for the disabled, along with 13 spaces in an underground parking garage for elected officials using the building. With the existing parking spaces remaining on campus, the County will have a deficit of approximately 300 spaces per City of Newton zoning requirements. To address this, the Board approved the construction of a table-top concrete parking deck with 331 spaces in February of this year. Construction of the parking deck is underway and expected to be completed in January 2014.

Eight general contractors were prequalified to participate in the bid process for the Justice Center/Public Safety Expansion Project. In addition, seven millwork subcontractors were prequalified to submit bids to the general contractors. The bid included five preferred items that were previously approved by the Board of Commissioners: 1) Shaw Carpet – the existing courtrooms were recently carpeted using Shaw Carpet so the decision was to use Shaw for the conceptual design selections; 2) Trane equipment and controls – the existing Justice Center uses Trane equipment and controls; 3) Corbin Russwin H2 locksets door hardware – The existing Justice Center uses Corbin Russwin H2 locksets; 4) Tate Access Flooring – The Tate PosiTile System is a patented access flooring product that provides an integrated snap-in carpet tile sized to each access flooring panel; and 5) Grace Florprufe Vapor Barrier – which was selected to increase the concrete floor slab protection from moisture penetration and protect the moisture-sensitive interior floor finishes.

On October 2, 2013, seven construction bids were received (the eighth prequalified contractor, MB Kahn, did not submit). Hickory Construction was the lowest responsive bidder at $23,634,000 for the base bid, which includes a 4% contingency. Funding for the project consists of revenues from a ¼ cent sales tax increase approved by voters in 2007. These funds, along with 911 funds, have been accumulating since then to be used towards the project. The balance needed to complete the project will be financed in early 2014 using sales tax revenues to repay the debt over the life of the loan.

The base bid includes the completion of two new courtrooms and court support functions, a new 911 Communications Center with ten consoles, a new Emergency Operations Center, expanded Clerk of Court space and offices for Emergency Services, District Attorney and Community Corrections. The first step of the project will consist of creating a new temporary entrance to the Justice Center beside the existing Sheriff’s Office consisting of ramps, sidewalks, etc. This process is expected to take 2-3 months while the existing front entrance remains operational. After the new temporary entrance is complete, building occupants will enter/exit at the south side of the building near the current ATM and the existing front entrance will be blocked off as the project continues over the next 24 months until completion. The bid also included ten alternates that will be reviewed along with other options to consider at one of the Board’s November meetings, within the 60-day allowance included in the bid. The Board’s Finance and Personnel Subcommittee recommends awarding this bid to Hickory Construction Company.

UTILITIES AND ENGINEERING
The Board will consider waiving the permit fees applicable to the Catawba County Fee Schedule, Building Permit Fees section, for the 2013 Hickory & Catawba Valley Home Builders Association Playhouse Showcase. The County received a request from Lee Bogle, Executive Director of the Hickory & Catawba Valley Home Builders Association, to waive the permit fees for the 2013 Playhouse Showcase. The Playhouse Showcase will be held on Saturday, December 14, 2013, in the parking lot of Catawba Valley Community College.

Participating schools in Catawba County are: Hickory High School, Newton-Conover High School, Maiden High School and St. Stephens High School. Each of the schools has already had the basic framing package for their playhouses donated by area businesses. It is anticipated that each playhouse will require an electrical permit and associated inspections for the interior wiring. These electrical permits are $50 each, for an anticipated total fee waiver of $200. The Board’s Policy and Public Works Subcommittee recommends waiver of these permit fees.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 828-465-8464