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Catawba County Board of Commissioners Meeting 
Tuesday, September 3, 2013  9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse,
30 North College Avenue, Newton, NC

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Board’s Regular Meeting of August 19, 2013

5. Recognition of Special Guests

6. Public Comments for Items Not on the Agenda

7. Presentations:

a. Carolina Cycle Challenge (formerly Brett’s Ride). Presented by John Link, Vice-Chair, Carolina Cycle Challenge Steering Committee

b. Update on Sinkhole at Catawba Valley Community College (CVCC). Presented by Dr. Garrett Hinshaw, President of CVCC

c. Fire Prevention Week Proclamation. Presented to Assistant Emergency Services Director Mark Pettit

8. Appointments

9. Departmental Reports

A. Utilities and Engineering

Municipal Water Line Extension along Ramseur Road. Presented by Utilities and Engineering Assistant Director Jack Chandler

10. Other Items of Business

11. Attorneys’ Report

12. Manager’s Report

13. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at

CALENDAR: The next Board of Commissioners meeting will take place on Monday, September 16, 2013 at 7:00 p.m.

TUESDAY, SEPTEMBER 3, 2013, 9:30 A.M.

The Catawba County Board of Commissioners will consider a request from the Town of Maiden to enter into a Revolving Loan Program agreement with the Town of Maiden for a water line project to extend municipal water along portions of South D Avenue and Ramseur Road that would serve up to ten low income homes, when the Board meets at 9:30 a.m. on Tuesday, September 3, 2013, at the 1924 Courthouse at 30 North College Avenue in Newton. Under the Revolving Loan Program, the Town of Maiden would reimburse the County for 75% of the project costs.

The Board will also issue a proclamation declaring October 6-12, 2013, as Fire Prevention Week; receive an update from Catawba Valley Community College President Dr. Garrett Hinshaw on repairs to a sinkhole that opened on the CVCC campus during the late July flooding in the county; and hear about plans for the Carolina Cycle Challenge, scheduled for October 6 in Hickory to raise funds for the fight against pediatric cancer.

Please note the change in the Board’s usual first Monday of the month meeting date, because the first Monday in September is Labor Day and County offices will be closed.

A. The Board will receive an update on plans for the Carolina Cycle Challenge (CCC) in Hickory on Sunday, October 6, 2013. Originally known as “Brett’s Ride”, in honor and memory of Brett Gosnell and his battle against pediatric cancer, the 2013 Carolina Cycle Challenge will donate its proceeds to fight pediatric cancer in combination with Carolinas Health Care Foundation of Charlotte. The CCC is a partnership of the Rotary clubs of the Greater Hickory area in cooperation with the City of Hickory and the Hickory YMCA.

B. The Board will receive a report from Dr. Garrett Hinshaw, President of Catawba Valley Community College, about the repairs to a sinkhole that opened near the Tarlton Complex on the CVCC campus on the weekend of July 27, 2013, as a result of the severe flooding in the county that weekend.

C. The Board will issue a proclamation recognizing October 6-12, 2013, as Fire Prevention Week, urging Catawba County citizens to protect their homes and families by practicing home fire safety and by having a home fire escape plan in place, with a special emphasis this year on the theme “Prevent Kitchen Fires!” to remind the public to stay alert and use caution when cooking to reduce the risk of kitchen fires.


The Board will consider entering into an interlocal revolving loan agreement with the Town of Maiden to extend municipal water along portions of South D Avenue and Ramseur Road and the awarding of the bid for construction to RAM Utility Construction Co., LLC, of Mooresville, NC in the amount of $70,825. The Board will also consider entering into an agreement for construction administration with the design engineers, Davis & Floyd of Hickory, NC, in the amount of $7,850, waiving water capital fees and plumbing permit fees for the ten homes in danger of losing water, and approving a budget revision, which includes a 10% contingency, in the amount of $47,500.

In November 2011, the County was approached by the Town of Maiden to extend municipal water along portions of South D Avenue and Ramseur Road. If approved, the project would begin at an existing 6-inch Maiden water line on South D Avenue Extension, and travel west to Ramseur Road for approximately 817 linear feet. Turning onto Ramseur Road, a 2-inch water line would be extended for approximately 1,050 linear feet, along with customary valves, hydrants and accessories.

This project began with a letter written to the Town of Maiden by a resident living on South D Avenue Extension, who has a water meter on his property. This meter serves ten additional homes on Ramseur Road, located behind his property. In addition to the ten homes which need individual meters and connections, several other properties along the route would benefit from the extension of municipal water service, including one church. Due to the low income of those living in the ten residences that would be served by the project, the Town of Maiden has waived its water connection fees for those ten residences.

County staff originally planned to apply for Community Development Block Grant (CDBG) funding to cover the cost of water line installation and hook-up for the ten homes; however, the project requires the crossing of a creek and an environmental assessment could not be completed in time for CDBG application. As part of the preliminary design, three easements were required. One of those three easements was part of an estate that included more than 12 signatures for property with almost no value. An agreement could not be reached with several of those heirs.

Due to the difficulty in obtaining easements, County staff tasked Davis & Floyd to reassess the preliminary design to ascertain whether or not the water line could be placed within North Carolina Department Of Transportation right-of-way. It was determined that the water line could be installed within the right-of-way and the line was redesigned as such. Bids for construction were received on July 17, 2013, with Ram Utility Construction Company, LLC, being the lowest responsive, responsible bidder.

An interlocal agreement between Catawba County and the Town of Maiden was approved by Maiden’s Town Council on March 18, 2013. Partial funding for the Ramseur Road Water project in the amount of $50,000 was appropriated with the County’s Fiscal Year 2012-13 budget. At that time, this project ranked as one of the highest priorities in the County’s Utility Prioritization Tool. A budget revision is required in the amount of $47,500 from the Water and Sewer Enterprise Fund. Under the revolving loan agreement, the Town of Maiden would reimburse the County for 75% of the project costs. The Board’s Policy and Public Works Subcommittee recommends this interlocal revolving loan agreement, the awarding of the bid for construction, the construction administration agreement, the waiver of water capital fees and plumbing permit fees, and the requested budget revision.