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AUGUST 4 , 2014
AGENDA
Catawba County Board of Commissioners Meeting
Monday, August 4, 2014, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Board’s July 21, 2014 Meeting

5. Recognition of Special Guests

6. Public Comment for Items Not on the Agenda

7. Presentations:


a. Presentation of Badge and Gun (after declared surplus by the Board of Commissioners) to Retired Deputy David Reep by the Board of Commissioners and Sheriff Coy Reid.


b. Presentation of National Association of Counties (NACo) 2014 Achievement Award for the Public Health Farmers Market – presented to Amy McCauley, Community Outreach Manager.


c. Presentation of National Association of County Information Officers (NACIO) Meritorious Award for “Catawba Communities” – presented to Chris Sykes, Creative Services Director, Charter Communications and Catawba County Public Information Officer Dave Hardin.


d. Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting and Popular Annual Financial Report Award. Presented to Finance Director Rodney Miller and Internal Auditor Kenneth Maynor.


8. Appointments

9. Departmental Reports:


A. Planning and Parks:


North Carolina Housing Finance Agency 2014 Urgent Repair Program. Presented by Laurie Powell, Western Piedmont Council of Governments Community Development Administrator.


B. Emergency Services:


1. Pyrotechnics Permit Application. Presented by Assistant Emergency Services Director Mark Pettit.


2. Appropriation of $29,300 in Existing Fund Balance to Sherrills Ford-Terrell Fire Rescue. Presented by Assistant Emergency Services Director Mark Pettit.

10. Other Items of Business

11. Attorneys’ Report

12. Manager’s Report

13. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The next Board of Commissioners meeting will take place on Monday, August 18, 2014 at 7:00 p.m. in the 2nd Floor Meeting Room of the Government Center in Newton due to the Soldiers Reunion.

PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, AUGUST 4, 2014, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

The Catawba County Board of Commissioners will consider a series of actions associated with the County’s being awarded a $75,000 Urgent Repair Program Grant, which would be used to make urgent repairs to approximately sixteen low and moderate income homes, when the Board meets at 9:30 a.m. on Monday, August 4, 2014, at the 1924 Courthouse at 30 North College Avenue in Newton. The Board will also consider a request to appropriate $29,300 of the fund balance of Sherrills Ford-Terrell Fire and Rescue, to be used to purchase and implement a new records management system, and as matching funds for a FEMA grant to purchase 800 MHz radios.

The Board will consider authorizing a Pyrotechnics Permit requested by the Greater Hickory Classic Foundation/Rock Barn Golf and Spa as part of the 2014 Greater Hickory Kia Classic at Rock Barn.

The Board will also honor retired Sheriff’s Deputy David Reep with the traditional presentation of his badge and service weapon. It will formally present a National Association of Counties Achievement Award to Catawba County Public Health for its Farmers Market program. It will recognize the “Catawba Communities” TV program, which won a 2014 Meritorious Award from the National Association of County Information Officers as one of the nation’s best examples of a cost-effective information program. And the Board will salute staff from the County Finance Office, which has earned the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the 32nd consecutive year, as well as the Association’s Popular Annual Financial Reporting Award for the Finance Office’s “Annual Financial Highlights”, both for the fiscal year that ended on June 30, 2013.

PRESENTATIONS


A. The Board will honor Sheriff's Deputy David Reep, who retired effective July 1, 2014 after 42 years with the Catawba County Sheriff’s Office. Under North Carolina General Statute 20-187.2, the Board will consider declaring as surplus the service sidearm and badge of Deputy Reep, and present those items to him.


B. The Board will recognize a National Association of Counties Achievement Award presented to Catawba County Public Health for its Farmers Market Program. In partnership with the Women, Infants, and Children (WIC) program, the market’s goal is to improve individual and community health by increasing access to fresh fruits and vegetables.

C. The Board will recognize the “Catawba Communities” TV program, which recently won a 2014 Meritorious Award from the National Association of County Information Officers for being one of the nation’s best examples of a cost-effective information program.

D. The Board will present a Certificate of Achievement for Excellence in Financial Reporting and Popular Annual Financial Reporting Award, from the Government Finance Officers Association (GFOA), to the County’s Finance Department. The Certificate of Achievement for Excellence in Financial Reporting is the highest form of recognition in the area of governmental accounting and financial reporting, and has been awarded to the County for 32 consecutive years. The award is presented to governmental units that the GFOA says "prepare and publish an easily readable, understandable comprehensive annual financial report covering all funds and financial transactions during the fiscal year." The Popular Annual Financial Reporting Award is presented to local governments which create a report that gives highlights of the County’s fiscal year in a summary format judged by peers as outstanding across several criteria.

DEPARTMENTAL REPORTS


PLANNING AND PARKS

The Board will consider approving documents associated with the Catawba County 2014 Urgent Repair Program Grant including: an agreement between the Western Piedmont Council of Governments (WPCOG) and Catawba County for the provision of grant management assistance; a project budget ordinance in the amount of $75,000 for rehabilitation and administration; and the 2014 North Carolina Housing Finance Agency (NCHFA) Urgent Repair Grant Assistance Policy and Procurement/Disbursement Policy for the County’s Urgent Repair Program. NCHFA awarded Catawba County a 2014 Urgent Repair Program Grant in the amount of $75,000 in April 2014. The Program will assist approximately sixteen low-income households by providing energy efficiency improvements and minor structural repairs. NCHFA allows up to $800 a house for administration, work write-ups and inspections. The WPCOG contract is for $12,800, which averages out to about $800 a house. The remaining $62,200 will be used for rehabilitation for urgent needs such as leaking roofs, non-functional heating units, etc. The WPCOG will provide day-to-day management of the program with administration oversight provided by the County Planning Department.

EMERGENCY SERVICES
A. The Board will consider approval of a Pyrotechnics Permit for the Greater Hickory Classic Foundation/Rock Barn Golf and Spa, for a fireworks display on September 28, 2014, at 3791 Clubhouse Drive in Conover, North Carolina. This display is a part of the 2014 Greater Hickory Kia Classic at Rock Barn, scheduled to occur at 8:30 p.m. and to last approximately 30 minutes. Rock Barn Golf & Spa has contracted with Pyrotechnico, Inc., which has a valid “Outdoor Pyrotechnics Display Operators Permit” through the North Carolina Department of Insurance, Office of State Fire Marshal. Based on the application, all statutory requirements have been or will be met. If, at any time, any requirement of the permit is not satisfied the Fire/Rescue Division will immediately revoke the permit.

B. The Board will consider the appropriation of existing fund balance in the amount of $29,300 for Sherrills Ford-Terrell Fire and Rescue. Sherrills Ford-Terrell Fire and Rescue will use approximately $20,000 of the requested funds to purchase & implement a new records management system. The remaining funds will be used as matching funds for a FEMA grant to purchase 800 MHz radios. The total estimated cost for both projects is between $31,640 and $33,640.

North Carolina requires fire departments to create and maintain records of all responses. These must be submitted to the State annually. Additionally, fire departments maintain personnel and training records and records of fire hydrant maintenance, apparatus maintenance, etc. Currently, Sherrills Ford-Terrell Fire and Rescue utilizes a system called Fire Central. Fire Central does not allow the department to enter and query data needed for daily operations in a timely fashion.

The request includes a program, installation, training, and all start up costs associated with transitioning from the current system to a new system, Emergency Reporting, which is anticipated to cost between $18,000 and $20,000. It will drastically improve the department’s records management capabilities for fire and medical first response, mapping of emergency calls, apparatus response, water supply locations, personnel/training record management and pre-incident planning. This new system will also allow the department to track maintenance records for facilities, apparatus, hydrants and water points and allow the department to perform ongoing risk assessment throughout its district, which will further assist the department in targeting prevention, education, and emergency planning efforts.

The Hickory Fire Department sponsored a grant application to purchase additional 800 MHz radios for emergency response agencies throughout the county. The approved project cost of the grant is $1,974,800. The Federal share is 90% or $1,777,320 with the remaining 10% being the responsibility of the agencies participating in the grant. Sherrills Ford-Terrell Fire and Rescue’s match is $13,640. Over the last several years, the County has been transitioning to an 800 MHz communication system. This grant will facilitate that process and increase communication interoperability between emergency response agencies.

Historically, each department has its own fund balance, carried from year to year unless the department makes a request to appropriate it. The fund balance is created through tax revenue collections exceeding the projections established by the Budget Department prior to the fiscal year. A fire department may utilize 90% of its existing fund balance to address major projects such as buildings, building additions, truck replacement and other non-recurring needs such as equipment items. Ten percent of each department’s fund balance is held for unforeseen expenditures during the budget year. Sherrills Ford-Terrell Fire and Rescue’s fund balance will be $3,256 after this appropriation.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464