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JUNE 17, 2013
AGENDA
Catawba County Board of Commissioners Meeting
Monday, June 17, 2013, 7:00 p.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Ave, Newton

1. Call to Order.

2. Pledge of Allegiance to the Flag.

3. Invocation.

4. Approval of the minutes from the Board’s Budget Hearings with Departments and Outside Agencies of May 28, 2013, Budget Public Hearing and Wrap-Up of May 30, 2013 and the Regular Session of June 3, 2013.

5. Recognition of Special Guests.

6. Public Comment for Items Not on the Agenda.

7. Public Hearings:


a. Proposed Road Name for Unnamed Street in Clines Township. Presented by E-911 Addressing Coordinator Renee Hart.


b. Site Plan Amendment (Planned Development District) for Lake Norman Motor Coach Resort. Presented by Planner Chris Timberlake.


c. Community Development Block Grant (CDBG) 2012 Old Shelby Road Water Line Extension, CDBG Water Project Second Public Hearing. Presented by Utilities and Engineering Director Barry Edwards.


8. Appointments.

9. Consent Agenda:

a. Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program Grant Allocation.


b. Appropriation of $2,500 in Existing Fund Balance to the Town of Catawba Fire Department.


c. Amendments to Catawba County Code of Ordinances – Chapter 2 Administration – Board of Trustees of the Catawba Valley Medical Center.


d. State-Manadated Amendment to the Catawba County Code, Chapter 20, Article IV, Sec. 20-99 Parks and Recreational Area Preservation and Prohibited Activities.

10. Departmental Reports:

a. Economic Development Corporation.


Redevelopment Fee Waiver Extension. Presented by Economic Development Corporation President Scott Millar.


b. Emergency Services.


Update on the Animal Shelter Construction Project. Presented by Emergency Services Director Bryan Blanton.

11. Other Items of Business.

12. Attorneys’ Report.

13. Manager’s Report.

Offer to Purchase the Old St. Stephens Elementary School Property.


14. Adjournment.

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: There is only one Board of Commissioners in July. This meeting will take place on Monday, July 15, 2013 at 7:00 in the 1924 Courthouse in Newton.


PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY
, JUNE 17, 2013, 7 P.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

 

The Catawba County Board of Commissioners will hold three public hearings on 1) a proposed application for a $750,000 Community Development Block Grant for use in extending the Old Shelby Road waterline, which will serve 62 homes, including 53 low to moderate income homes with critical water needs; 2) the proposed name of Willadean Lane for an unnamed street in Clines Township; and 3) a request to amend the approved site plan for Lake Norman Motor Coach Resort by adding five additional RV/motor coach spaces within the resort, when the Board meets at 7 p.m. on Monday, June 17, 2013, at the 1924 Courthouse at 30 North College Avenue in Newton. 

 

The Board will also consider extending for 24 months a fee waiver program begun in June 2012, under which the County  waives certain landfill fees and erosion control permit fees to encourage development of pre-graded sites, demolition and removal of dilapidated buildings, and rehabilitation of historic buildings in order to promote economic development.

 

The Board will consider an offer from the Catawba County Schools for the County to purchase the old St. Stephens Elementary School property, as required under State law prior to a potential sale of the property by the school system.  It will consider an amendment to the County Code as it relates to the concealed carry of firearms in County parks in response to a change in North Carolina General Statutes, which allows the County to continue restricting concealed handguns from being carried at St. Stephens Park and Mountain View Recreation Center, since they have recreational facilities (a playground and athletic fields).  These restrictions would not apply at Bakers Mountain and Riverbend Parks.  It will consider an amendment to the County Code regarding Catawba Valley Medical Center to allow the chair of the Catawba Medical Foundation to serve in an ex-officio capacity on the Center’s Board of Trustees.  It will consider accepting an Edward Byrne Memorial Justice Assistance Grant in the amount of $17,421 from the U.S. Department of Justice, and a request to appropriate $2500 from the existing fund balance of the Town of Catawba Fire Department so the department may pay legal fees incurred in its transition to a 501(c)3 organization known as Catawba Volunteer Fire Department, Inc.  And it will receive an update on the construction of the County’s new animal shelter.

 

PUBLIC HEARINGS

A. The Board will conduct a public hearing to receive citizen input and consider approval of a proposed road name for an unnamed street located in Clines Township. The goal of the County’s E-911 Office is to assign individual E-911 numbers to all dwellings located in the county.  One step towards achieving this goal is to name streets or driveways that meet the road naming requirements, which are that the road must be at least 1200 feet in length and/or access three or more parcels.

 

Mrs. Carol Miller, who owns one of the parcels that border on an unnamed street off County Home Road in Clines Township, brought the matter to the County’s attention.  Staff determined that the right of way should be named since there are five properties accessed from it.  A suggestion was received from Mrs. Miller to name the street Willadean Lane in memory of the late wife of Mr. Carl Edward Lail, one of the current property owners on the subject right-of-way.  Since there were no other suggestions received, and this name is not a duplicate, staff recommends approval of Willadean Lane.

 

B. The Board will conduct a public hearing to receive citizen input and consider an application by Lake Norman Motor Coach Resort to amend an existing site plan to add five additional RV/motor coach sites, for a total of 63 spaces, in the existing PD Planned Development district. The PD Planned Development district, considered a “special district,” encourages the master planning of large scale, multiple or mixed use development patterns. The site plan, approved on December 17, 2007, included 58 spaces along with proposed amenities (a pet park, playground, pool, bath house, deck, and caretaker’s cottage). The plan illustrated future areas for expansion for parking and sites, dependent on sewer availability.

 

On November 26, 2007, the Catawba County Planning Board recommended approval of the site plan and rezoning to the Board of Commissioners based on the omission of the number 25 from the statement on the site plan indicating “Future Expansion Area of 25 Sites upon Sewer Availability.” Future review and possible approval would be based on allowed imperviousness, that the applicants strive to align the entrance of the campground with Paradise Cove, and that the applicants connect to public sewer upon availability.  On December 17, 2007, the Board of Commissioners gave approval  subject to the following conditions: Any further expansion would come before the Board, the owners agreed to dedicate land (to the extent feasible due to topography) for a right-of-way for a turning lane into the resort in the event the North Carolina Department Of Transportation (NCDOT) approved such a turning lane, and connection to public sewer would be required before the resort could expand beyond the current 58 spaces.

 

The proposed amendment indicates the addition of five spaces. Four are overflow gravel spaces and one is an after-hours arrival site. The proposed sites are to the west and northern side of the parking area. Each site would be served by water, sewer, and electrical hook-ups. These are existing sites added without approval or permits. The applicant is now seeking approval. If received, the applicant will need to apply for all other applicable permits.  

 

Applicants who propose a planned development usually have more opportunity for flexibility and creativity in design than is possible under conventional zoning regulations. However, some uses (such as auto repair, motor vehicle sales), are not permitted in the PD district.  Development standards found in Article V of the County’s Unified Development Ordinance must be met for all new development.

 

The property is located at 6738 East NC Highway 150 in the Sherrills Ford Small Area Planning District. Lake Norman is to the north; parcels to the south, east and west are zoned HC Highway Commercial, with some developed (restaurant) and some not developed, and R-30 Residential, some undeveloped and vacant and some with existing residential structures.

 

Public sewer is currently being installed along East NC Highway 150 with sewer availability anticipated in January 2014. The property is currently served by a private septic system and public water. East NC Highway 150 is designated as a boulevard in the 2035 Greater Hickory Urban Area Long Range Transportation Plan. This road, listed as a strategic highway corridor, is a major east-west route between Shelby, Lincolnton, and Mooresville and is recommended to be widened from two to four lanes.  The State Transportation Improvement Plan contains plans for the widening to a multi-lane facility with construction currently scheduled for 2019. Traffic counts taken in 2011 to the west of the site along East NC Highway 150 measured 11,000 with 8,700 average daily trips to the east. Based on design and construction, the road capacity in this area is 14,200, according to the Catawba County Thoroughfare Plan. The proposed additional development should not overburden the existing roadway.

 

The Sherrills Ford Small Area Plan serves as the current land use plan for this area and the subject properties are inside an office institutional/mixed residential corridor.  This “mixed-use corridor” is envisioned by the Small Area Plan to provide both a variety of residential uses and smaller scale commercial uses conducive to neighborhoods. Staff considers this request to be consistent with the adopted land use plan. 

 

Staff recommended approval of an amendment to the site plan allowing Lake Norman Motor Coach Resort five new sites, for a total of 63 sites, but only if the following conditions are met: the Sherrills Ford Small Area Plan recognizing the parcels as being in a future mixed-use corridor; the purpose of the PD Planned Development, established to encourage the master planning of larger scale developments; conditions required by the Board of Commissioners at its December 17, 2007, meeting that any further expansion come before the Board; the owners dedicate land (to the extent feasible due to topography) for a right-of-way for a turning lane into the resort in the event NCDOT approved such a turning lane; and connection to public sewer be required before the resort could expand beyond the current 58 spaces.  The spaces could not be used until sewer connectivity is established for the five spaces, applicable permits are issued, and inspections completed. 

The Catawba County Planning Board voted 7-0 to submit a favorable recommendation for approval of an amendment to the site plan allowing Lake Norman Motor Coach Resort five new sites, for a total of 63 sites, but only if the conditions outlined in the previous paragraph are met, and allowing the resort to use the additional five spaces until public sewer is available, at which time all 63 spaces and amenities (pool, bath house, caretaker’s cottage, food service, etc.) must connect to public sewer. All applicable state & local permits and inspections must be completed prior to using the five new spaces.

 

C. The Board will hold a public hearing to receive citizen comments and consider adopting a resolution and certification regarding an application for a Community Development Block Grant (CDBG) to be submitted to the North Carolina Department of Commerce’s Division of Community Assistance (DCA). Catawba County submitted an application on September 11, 2012, for the Old Shelby Road Water Line Extension Water Project but the project was not approved for funding. The DCA has contacted the Western Piedmont Council of Governments (WPCOG) and informed it that additional funds are now available to position the County to receive funds. In order to receive funding for this project, the County must hold a second public hearing.

 

CDBG funds are designed to enable local governments to install municipal water and/or sewer lines with taps and connections for low and moderate-income households (incomes at or below 80% of area median income) in areas where there are no municipal water and/or sewer lines.

 

The County proposes to further extend water south on Old Shelby Road between JV Parker Road and Buff & Allen Road, connecting to an existing water line on Old Shelby Road that was part of the Advents Crossroad Water Project installed in 2003. Also as part of this project, several neighborhoods and side streets will be served, namely White Pine Drive, Hemphill Road, Salem Road, and Faith Olive Church Road.

 

This project will provide municipal water to 131 persons, of whom 123 are low to moderate income (LMI), or 94%. These 131 persons represent 63 households, of which approximately 90% are LMI.  Of the 63 households being served, 52 show severe water needs and 6 show moderate water needs, illustrating a water need in 92% of the households.

 

A house to house survey was conducted by the WPCOG to assess water need and income.  County and McGill Associates  staff conducted well inspections of residences along the route surveyed by the WPCOG.  Of those wells surveyed, 52 show severe needs, including 14 without a well; one residence has a dry well; 26 are unapproved wells certified by the County’s Environmental Health Department and 11 are non-potable wells with heavy minerals that are not fit for drinking.  Of the remaining households, six have a moderate need due to periodically failing shallow wells and five have no well issues.

Due to the imperative need for water and low income in this community, the County is applying for $750,000 from CDBG funding to install 3,800 linear feet of 12-inch water lines along Old Shelby Road and 4,300 linear feet of 8-inch water lines along the secondary roads.  The County is providing an 8.5% match of $63,000 for a total project budget of $813,000 to cover design, permitting, construction, service connections to 63 homes, and grant and contract administration.  The County’s match will be derived from waiving capital fees for the 63 connections. The project is being developed in cooperation with the City of Hickory. It will be an extension of the Advents Crossroads Revenue Sharing Agreement, dated April 1, 2003, between Catawba County and the City of Hickory.  The Board’s Policy and Public Works Subcommittee recommends adopting a resolution and certification regarding this Community Development Block Grant application.

CONSENT AGENDA

A.  The Board will consider a grant application for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG).  JAG funding allocation is based on population and violent crime statistics.  The County’s eligible award for 2013 is $17,421, and no local match is required.  The Sheriff’s Office is requesting these funds be used to purchase the following equipment to improve law enforcement: 1) 800MHz Portable Mobile Repeater to effectively use radio communication on-site during a critical incident.  This unit will be stored and working daily at CVCC and may be transported if needed to the Sheriff’s Office Mobile Command Vehicle.  Many County schools and some industrial buildings prevent 800MHz radio communication due to denser construction materials (concrete and steel).  This repeater system will increase and extend signals so communications remain constant during a critical incident; 2) Forensic extractor software  – to obtain data at crime scenes that can be used as evidence.  This system can be used in the field to extract data (text, GPS, photos, call logs, contacts, memory, passwords, and deleted data) from cell phones, vehicle GPS systems, and tablets with Apple operating systems.  This information is essential to criminal investigations due to the wide use of wireless devices.  The evidence obtained may lead to other suspects, and may be obtained during the arrest or pursuant to search warrants.  The Board’s Finance and Personnel Subcommittee recommends the approval of this grant application and fund allocation.

 

B. The Board will consider appropriating existing fund balance of the Town of Catawba Fire Department in the amount of $2,500. The funds will be used to pay for legal services performed by Mr. Robert A. Mullinax, PLLC. On February 17, 2012, the Town of Catawba notified the County of its desire to alter the method by which fire protection is delivered in the Town of Catawba. Since the Town also provides fire protection for the Catawba Rural fire district, any change would have implications for the rural district.

 

Numerous options were explored and, on November 19, 2012, the Catawba Volunteer Fire Department, Inc. was formed. The newly formed fire department will provide fire protection for both the Town and rural district via contractual agreement.  The services of a consultant and an attorney were needed to establish the new fire department and negotiate the contractual agreement with the Town of Catawba. Management Solutions for Emergency Services, LLC and Robert A. Mullinax, PLLC, provided these services. Neither the Town nor the fire department anticipated these fees when preparing the fiscal year 2012-13 budgets. However, the Town of Catawba has agreed to pay Management Solutions for Emergency Services and the fire department for Mr. Mullinax’s services. Mr. Mullinax’s fee is $2,500.

 

Historically, each department has its own fund balance, which is carried from year to year unless the department makes a request to appropriate it. The fund balance is created through tax revenue collections exceeding the projections established by the County’s Budget staff prior to the fiscal year. Fire departments have been allowed to utilize ninety percent of existing fund balance to address major projects such as buildings, building additions, truck replacement and other non-operating budget needs such as equipment items. Ten percent of each department’s fund balance is held for unforeseen expenditures during the budget year.  The Town of Catawba Fire Department’s fund balance prior to this withdrawal is $291,702.  The Board’s Finance and Personnel Subcommittee recommends the appropriation of these funds.

 

C. The Board will consider amending in its entirety, and adopting, revisions to Section 2-335 of the Catawba County Code of Ordinances. Chapter 2, Article IV, Division 4 of the County Code is entitled Board of Trustees of the Catawba Valley Medical Center. In May, the Center’s Board of Trustees amended its bylaws.  Until those amendments were made, the only ex-officio member of the Board of Trustees was the county commissioner appointed to the board.  The Board of Trustees has determined it is in the best interest of the hospital to have the chair of the Catawba Medical Foundation also serve in an ex-officio capacity on the Board of Trustees.  The Board of Commissioners’ Policy and Public Works Subcommittee recommends this amendment.

 

D. The Board will consider amending the County Code, Chapter 20, Article IV, Sec. 20-99, Parks and Recreational Area Preservation and Prohibited Activities, as it relates to concealed carry of firearms in County parks, in response to a change in North Carolina General Statutes. On May 24, 1999, the Board adopted an amendment to the County Code, Title 31, Public Safety, Chapter 310, Parks, Recreational Areas and Campgrounds that read “It shall be unlawful for any person to bring into or have in his possession: (a) Any rifle, shotgun, handgun, BB gun, air gun, spring gun, slingshot, bow, or other weapon in which the propelling force is gunpowder, a spring or air, or any explosive of any kind.”

 

These regulations have served Catawba County well for over a decade. However, recent changes mandated by the North Carolina General Assembly under House Bill 650 have required language changes in the Code in order to be in compliance with State law.  The new State law reads “A unit of local government may adopt an ordinance to prohibit, by posting, the carrying of a concealed handgun on municipal and county recreational facilities that are specifically identified by the unit of local government.  If a unit of local government adopts such an ordinance with regard to recreational facilities, then the concealed handgun permittee may, nevertheless, secure the handgun in a locked vehicle within the trunk, glove box, or other enclosed compartment or area within or on the motor vehicle.  For purposes of this section, the term ‘recreational facilities’ includes only the following: a playground, an athletic field, a swimming pool, and an athletic facility.” 

 

Under this provision of State law, the County will continue its current practice of restricting concealed handguns from being carried at St. Stephens Park and Mountain View Recreation Center, since they have recreational facilities (playground and athletic fields).  The County has ownership interest in approximately five acres of the Mountain View Recreation Center site based on the fact that the site was developed using federal grant funds that flowed through the County.  While it will be unlawful for a person to carry a concealed handgun on his or her person at these locations, the concealed handgun permittee may secure the handgun in a locked vehicle within the trunk, glove box, or other enclosed compartment or area within or on the vehicle. Those restrictions would not apply at Bakers Mountain and Riverbend Parks because they are passive parks.  On adoption of the amended ordinance, carrying legally permitted concealed handguns in those specific parks would be allowed. The Board’s Policy and Public Works Subcommittee recommends this amendment.

DEPARTMENTAL REPORTS

ECONOMIC DEVELOPMENT CORPORATION

The Board will consider a 24 month extension of the fee waiver program of certain landfill fees and erosion control permit fees to encourage development of pre-graded sites, demolition and removal of dilapidated buildings, and rehabilitation of historic buildings in order to encourage economic development.   On June 18, 2012, the Board approved this fee waiver program.  The program is currently set to expire on June 30, 2013.

 

Three demolition projects have been approved and completed to date, with two additional projects approved and in the process of de-construction, as reflected in the following table:

 

 

Dowellcraft

Hollar Hosiery

Regency Motel

Mulls Motel*

Moretz Mill*

Jarrett Bldg.

Total tonnage

1,664

72

801

400

2000

TBD

Landfill Fees Waived

($34,946)

($1,517)

($17,204)

($8,400)

($42,000)

TBD

 

State Fees Paid

$3,321

$144

$1,603

$800

$4,000

TBD

Project Re-investment

$0

$5,000,000

$5,000,000

$6,000,000

$5,200,000

 

TBD

New Property Tax Receipts

$0

$26,500

$26,500

$31,800

$27,560

TBD

* In process of demolition, tonnage estimated

 

Considering all five demolition projects, the County’s landfill fee waiver could total $104,067.  In exchange, private developers estimate re-investing more than $21 million to redevelop vacant or under-utilized structures into everything from new restaurants and a brewery to a family-friendly, national destination for classic cars and trucks.  These re-investments represent new jobs and businesses to the area, and also approximately $112,000 in new property tax receipts, resulting in positive net income to Catawba County.

 

Legislation recently passed by the General Assembly should further bolster the County’s efforts to encourage the tear down of obsolete buildings, the development of pre-graded sites and improvements to the area’s aesthetics.  Under the new law, non-hazardous demolition materials such as brick, dirt, gravel, and concrete may be buried onsite, whereas these materials have historically not been allowed to be used as fill. In combination, the new State legislation and the County’s program can significantly reduce the cost of building demolition including the two largest considerations: truck hauling and landfill fees.  This combination may propel Shurtape into demolishing the A.A. Shuford Plant on Highland Avenue in Hickory.

 

In addition, a “Reinventing Spaces” workgroup, chaired by Mr. Stephen Shuford, is one of the six focus areas of the Innovate Catawba initiative, previously known as the Southern Growth Policies Board “Competitiveness Plan”.  This group’s mission is “to improve the aesthetics and economic development potential of our community by reinventing spaces through programs that promote legacy structure demolition or renovation”.  In addition to considering this fee waiver a vital part of the toolbox for their initiative, the group has been instrumental in the passage of statewide legislation for building demolition and is continuing to work on ideas to further their work.

 

The Board’s Policy and Public Works Subcommittee recommends this extension based on the fact that the waiver program has produced significant re-investment in high value corridors, resulting in improved aesthetics and positive net tax income to Catawba County; the re-investment by private developers has spurred new job creation and new businesses, with the potential for several to become “destinations” for regional or national visitors; the aforementioned legislation combined with a continuation of the County’s fee waiver program maintains momentum and increases the likelihood of widespread improvements; and the fee waiver program aligns closely with one of the six pillars of the Innovate Catawba plan.

 

EMERGENCY SERVICES

The Board is expected to receive an update on the construction of the County’s new animal shelter.

 

MANAGER’S REPORT

The Board will consider an offer from the Catawba County Board of Education to purchase the old St. Stephens Elementary School property located at the intersection of Springs Road and 29th Ave, NE in Hickory.  The Board of Education has determined that the use of this real estate is unnecessary and undesirable for public school purposes and desires to proceed with a sale.  Pursuant to North Carolina General Statutes, the Board of Education must first afford the Board of Commissioners an opportunity to purchase the real estate at a fair market price or at a price negotiated between the Board of Education and the Board of Commissioners.

 

In August 2000, the Board of Education unanimously declared the old St. Stephens Elementary School site as surplus for school purposes.  On October 2, 2000, the Board of Commissioners declined the offer to purchase the property as there were no current or future foreseeable needs for the property.  Staff recommends the Board of Commissioners exercise its right of first refusal on the old St. Stephens Elementary School property and decline the option to purchase, as the County does not have any current or foreseeable future use for this property.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464