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JUNE 16, 2008

AGENDA
Catawba County Board of Commissioners Meeting
Monday, June 16, 2008, 7:00 p.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the Minutes from the Special Sessions of Wednesday, May 28, 2008 (Budget Hearings with Departments), and Thursday, May 29, 2008 (Budget Public Hearing and Wrap-Up) and the Regular Session of Monday, June 2, 2008

5. Recognition of Special Guests

6. Public Comment for items not on the agenda

7. Appointments

8. Consent Agenda


a. Kids in Need Budget Revision.


b. HAVA Grant (Operations grant for one-stop voting site).


c. 2008 Second Primary Election.


d. Beaver Management Assistance Program.


e. CDBG Scattered Site Housing Grant Program Income Amendment.

9. Departmental Reports.

a. Catawba County Schools:


Budget revisions to complete Bandys and Bunker Hill High Schools projects. Presented by Dr. Tim Markley, Catawba County Schools Superintendent and Rick Sain, Catawba County Schools Construction Coordinator.

b. Economic Development Corporation:

Contract with Sutter Street Manufacturing. Presented by Scott Millar, President, Catawba County Economic Development Corporation.

c. Utilities and Engineering:


1. Newton Fee Increase for Septage/Sludge Haulers. Presented by Barry B. Edwards, P.E., Director, Utilities and Engineering.


2. Southeastern Catawba County Wastewater Collection System (Northern Section) Bid Award. Presented by Barry B. Edwards, P.E., Director, Utilities and Engineering.


10. Other Items of business.

11. Attorneys’ Report.

12. Manager’s Report.

13. Adjournment.

PERSONS WITH DISABILITIES
Individuals needing assistance should contact the County Clerk at 465-8990 within a reasonable time prior to the meeting. A telecommunication device for the deaf (TDD) is located in the Government Center and can be reached by dialing 465 8200. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET
The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR
The July Board of Commissioners meetings will take place on Monday, July 7, 2008 at 9:30 a.m. and on Monday, July 21, 2008 at 7:00. Both these meetings will be held at the 1924 Courthouse in Newton.

 

PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, JUNE 16, 2008, 7:00 P.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, NC

The Catawba County Board of Commissioners will consider awarding bids for construction of the northern section of the Southeast Catawba County Wastewater Collection system and budget transfers to complete expansion projects at Bandys and Bunker Hill High Schools, when the Board meets at 7 p.m. on Monday, June 16, 2008, in the Robert E. Hibbitts Meeting Room of the 1924 Courthouse at 30 North College Avenue in Newton.

The Board will also consider authorizing its chairperson to sign applicable contracts related to incentives previously approved by the Board for Sutter Street Manufacturing, which will build a new manufacturing facility in Hickory, and create 820 new jobs and invest approximately $2.7 million in Catawba County over the next five years; a transfer of funds reserved for the Kids In Need Fund, so this money may be used to assist children in need; the appropriation of Federal grants funds designated to cover the costs to operate a new one-stop polling place in Mountain View for the May 6 primary election and $53,300 for a required second primary for the North Carolina Labor Commissioner’s office; the incorporation of a fee increase by the City of Newton for septage hauling into the County's fee structure; an amendment to a Community Development Block Grant Scattered Site Housing Grant Program to reflect income to the program after a rehabilitated home was sold by the heirs of a participant of the program; and the approval of County enrollment in the North Carolina Wildlife Resources Commission’s Beaver Management Assistance Program.

CONSENT AGENDA
A. The Board will consider a budget transfer in the amount of $20,000, from Kids in Need (KIN) restricted funds received in prior years, to the current fiscal year’s program fund to help meet the medical, dental, vision, education and other needs of low-income children. Eligibility guidelines for this program require that the child be a resident of North Carolina; enrolled in school in grades K-12; receive free or reduced lunch at school; and is not covered by health insurance, Medicaid or N.C. Health Choice. The KIN program receives private donations, small grants, and funds from teacher assistants and several fundraisers each year, but current fiscal year funds have been expended and the program needs approximately $12,000 above the revenues received for this year. There is currently $61,893 in restricted funds, which are held until needed by the program. The Board’s Finance and Personnel Subcommittee recommends approval of this budget transfer.

B. The Board will consider accepting and appropriating a Federal Help America Vote Act grant in the amount of $10,000 from the North Carolina Board of Elections. The grant enabled the Catawba County Board of Elections to open a fourth one-stop voting site, at the Southwest Branch Library in Mountain View, during the May 2008 primary election. Due to heavy voter turnout expected during the May 2008 primary, the N.C. Board of Elections made available one-stop site operations grants for all 100 North Carolina counties. Funds to operate a one-stop voting site at the Southwest Library for 11 days, during which 869 voters cast ballots, were spent from the Board of Elections budget and must be replaced through this appropriation. The Finance and Personnel Subcommittee recommends the grant funds be accepted and appropriated.

C. The Board will consider appropriating $53,300 to the Board of Elections to fund a second primary required by the N.C. Board of Elections for the Office of Commissioner of Labor. Due to the fact that no Democratic candidate running for the Office of Commissioner of Labor received 40% of the statewide vote, the second place candidate had the legal right to call for a second primary, which the N.C. Board of Elections has required all counties to conduct on June 24, 2008. By law, Catawba County must open all 40 precincts and a one-stop voting site. Funding for the second primary will pay for one-stop voting site operations at the Newton Main Library; the operation of 40 precincts; office and dock workers; ballots; precinct rent; phones; registration books; equipment delivery; Board of Election expenses; and miscellaneous items. The Finance and Personnel Subcommittee recommends appropriation of these funds for a second primary.

D. The Board will consider the appropriation of $4000 from the General Fund to enroll in the North Carolina Wildlife Resources Commission’s Beaver Management Assistance Program. The Catawba County Farm Bureau voted on March 24, 2008 to request that the County enroll in this program. In its letter of request to the Board, the Farm Bureau noted existing problems with beavers on Lyle and Cline Creeks. Richard Grant, District Conservationist for the Natural Resources Conservation Service, has also written to express his concern over the growing beaver problem in Catawba County. He noted that beavers built two ponds and flooded approximately 80 acres of bottomland timber on land adjacent to Lyle Creek that he leases for hunting, and numerous reports of beavers and active dam building in the eastern half of the county. The estimated cost for trapping beavers, with assistance from the US Department of Agriculture Wildlife Services, is $975. If the County enrolls in the Beaver Management Assistance Program, the cost to a citizen would be $20 per visit by an agent and $125 per dam removal. In addition to assistance in the removal of the beavers and their dams, the agents offer education for land owners in handling beaver problems in the future. The Board’s Policy and Public Works Subcommittee recommends appropriation of $4000 for enrollment in the Beaver Management Assistance Program.

E. The Board will consider an amendment to the County’s Community Development Block Grant (CBDG) Scattered Site Housing Grant Program to reflect income in the amount of $11,479 resulting from the sale of a rehabilitated home. Catawba County was awarded a $400,000 Scattered Site Housing Grant in 2006 to rehabilitate seven homes and clear and relocate one new home in the county. On October 24, 2006, the project budget ordinance was amended to increase the C-1 rehabilitation line item by adding program income of $11,479 to the already existing rehabilitation line item of $230,500 per the NC Division of Community Assistance. The County received these funds after a homeowner, who had been assisted with a rehabilitation job completed within the 2003 Scattered Site Housing Project, passed away. The family sold the property and this was the balance due back to the County at that time. Grant administrators with the Western Piedmont Council of Governments were advised by the State that this income should be returned to the program’s general fund account since it was not generated program income from the current 2006 project. Program income of $25,000 or less may be put into the County’s general fund account and held until the current 2006 Housing Project is closed out. If the County has not had to use this program income for its current project when the project is closed out, the County may use it in another area not related to CDBG.

DEPARTMENTAL REPORTS

CATAWBA COUNTY SCHOOLS
The Board will consider a request from Catawba County Schools to transfer funds from several completed projects, use fiscal year 2006-07 lottery proceeds, and advance funds from one future project to pay for expansion projects at Bandys and Bunker Hill High Schools. In fiscal year 2007-08, the Board set aside two cents of the property tax rate to be used for financing school construction over a four-year period. Projects included in the first year funding cycle were a new Snow Creek Elementary School, improvements and additions to Bunker Hill High School, and improvements and additions to Bandys High School. Bids were received in March for the Snow Creek Elementary project in the amount of $12,028,000, which is $685,000 less than expected.

The Bandys High School project consists of constructing a new cafeteria and the addition of twelve classrooms. Bids received in April totaled $5,878,474, which is $678,474 over budget. To account for the difference, Catawba County Schools is requesting a transfer of $478,412 in funding from the Snow Creek Elementary project, and from completed Catawba Elementary ($140,000) and Bunker Hill classroom addition projects ($60,062) from 2007. The Bunker Hill High School project consists of constructing a new cafeteria, converting the existing cafeteria to three classrooms, and various athletic improvements. Final construction bids received in May totaled $7,956,000, approximately $3.2 million over budget. To address this overage, Catawba County Schools is requesting to use 2006-07 lottery funds in the amount of $1,039,116, transfer $205,884 remaining from the Snow Creek Elementary project; and utilize $2,011,000 in funds from a Webb Murray Elementary project, previously planned for fiscal year 2008-09. The Webb Murray project would be delayed until fiscal year 2011-12. The Finance and Personnel Subcommittee recommends approval of these fund transfers.

ECONOMIC DEVELOPMENT CORPORATION
The Board will consider approving a Joint Economic Development Agreement between Catawba County and Sutter Street Manufacturing, Inc. and authorizing its Chair to execute all related documents. Williams-Sonoma, Inc. (WSI), doing business as Sutter Street Manufacturing, Inc., is considering a site in Fairgrove Business Park, Hickory, for one and possibly two facilities to include manufacturing, a third party logistics operation, a distribution center, and an engineering, technical, and quality control facility to support its brands. WSI is committing to create 820 permanent, full-time jobs by 2011, with an average annual salary of $42,130. The first phase of this project will occur in a leased facility in the City of Hickory. County incentives being considered at this meeting would be awarded only if the second phase of the project occurs, with WSI constructing a facility with a minimum investment of $12.5 million. WSI has the option of constructing a third phase with a minimum $10 million investment, before the County’s incentive would be awarded.

Williams-Sonoma, a retailer with annual revenues in excess of $4 billion in 600 retail stores and direct-to-consumer marketing, employs 38,800 persons throughout North America, Williams-Sonoma markets through recognizable brands such as Pottery Barn, Williams-Sonoma Home, PBteen, Pottery Barn Kids, and West Elm, and markets products for the kitchen, bath, bedroom, and living room. Its revenues have doubled in the last six years.

The Catawba County Economic Development Corporation (EDC) has given significant consideration to the recommendation of incentives for this project, in view of a number of pros and cons, including local competitiveness and fairness issues with existing industries; workforce issues with those having difficulty locating and hiring qualified workers and concerns over the perception of furniture-making; a contractual agreement with the State of North Carolina to grow and retain a large number of employees at a high wage at a time of significant local and regional job losses in the furniture industry and others; and a comparatively low local incentive request that would only pay upon a minimum $12.5 million investment in a new facility in Hickory’s Fairgrove Business Park.

The area’s job losses in furniture in 2008 are already significant (1083 jobs) and will occur lump-sum, whereas most new job creation will occur over time. Sutter Street is planning to hire 116 employees in 2008, 147 in 2009, 152 in 2010, and 405 in 2011. In its request to the Board, the EDC indicates an argument can be made that the difficulty of hiring qualified furniture workers is the perception that jobs will not exist in domestic furniture production. The commitment of a very well-known, growing, “next-generation” retailer and brand stimulates those that are considering remaining in furniture.

The State of North Carolina has committed to a Job Development Investment Grant of up to $8,956,450 to WSI, upon its creating and maintaining 820 jobs, with an average annual wage of $40,000 plus, for ten years. Catawba County’s potential first award of $217,345 would occur only if WSI constructs a new facility, and invests and maintains a minimum of $12.5 million in building and equipment. It would be spread over five years and paid only after the company has paid its real and personal property taxes each year. A second award, of no more than an additional $173,875, would occur only if WSI constructs a second facility with a value of at least $10 million and would be spread over five years and paid only after the company has paid its real and personal property taxes each year. The City of Hickory is considering an incentive of free land in Fairgrove Business Park, a 75% grant for equipment, and 65% for building construction for five years.

UTILITIES AND ENGINEERING
A. The Board will consider incorporating a fee increase by the City of Newton for septage hauling into the County's fee structure. On April 14, 2008, the County received a request from the City of Newton to increase its portion of the fees effective July 1, 2008, to meet rising costs of operations and waste treatment. The City of Hickory’s portion of the fees will remain unchanged in fiscal year 2008-09. There are three septage disposal sites in Catawba County: the Regional Sludge Management Facility, the old Brookford Wastewater Treatment Plant operated by the City of Hickory, and the City of Newton’s Wastewater Treatment Plant. Each of the treatment plants has an expense for treating waste and hauling the residuals to the Sludge Management Facility. When a sludge hauler deposits a load at any of these locations, a ticket is left with information about the hauler and origin of the load. These tickets are forwarded to the County so the hauler can be invoiced for processing of the load and residuals processed at the Regional Sludge Management Facility. This process was developed at the formation of a Regional Sludge Consortium, which included the City of Hickory, City of Conover, City Of Newton, and Catawba County. The City of Newton withdrew from the Consortium in 2001 and currently land applies residuals from its wastewater treatment, but may use the Regional Sludge Management Facility on a per load basis.

Septage/sludge fees have remained stable since 2002. The current rate is $0.0367 per gallon. Fees charged to sludge haulers recover the costs of waste treatment for the cities, residual processing at the Regional Sludge Management Facility, and administrative and financial, personnel and related expenses for Catawba County. The County portion of the fee, being calculated at $0.015, will increase for some haulers and decrease for others based on the size of the load, with a $12 minimum. The County’s fee for the average size load will decrease. The Policy and Public Works Subcommittee recommends approval of this increase in septage/sludge hauling fees.

B. The Board will consider awarding bids for construction of the Southeastern Catawba County Wastewater Collection
System (Northern Section), an amendment to the Engineering Agreement for Construction Administration with Hayes, Seay, Mattern and Mattern, Inc. in the amount of $100,000, and the appropriation of funds in the amount of $5,566,415, which includes a 5% contingency required by the Local Government Commission.

On April 16, 2007, the Board approved a development agreement with Crescent Resources which includes four areas that will be developed: Key Harbor, Mountain Creek, Terrapin Creek and the Village Center. In order to accommodate a village center with a mixture of commercial, office and multi-family uses, public water and sewer is necessary. Public water is currently available. At the same April 16, 2007 meeting, the Board awarded a contract for the design of the Southeastern Catawba County Wastewater Collection System to Hayes, Seay, Mattern, and Mattern, Inc. and McGill Associates, PA. The SECC Wastewater Collection System is being developed in two sections; northern and southern. The northern section is the backbone of the overall SECC Wastewater Collection System.

Hayes, Seay, Mattern and Mattern, Inc. was awarded a contract, in the amount of $850,000, for the design of the northern section which consists of sewer lines and sewer pump stations from Sherrills Ford Elementary School north to the existing City of Hickory-Catawba Wastewater Treatment Plant located in the Town of Catawba. A pump station will be located at Sherrills Ford Elementary School which will allow the school to have wastewater service.

On April 17, 2008, Catawba County received bids for the construction of the northern section, not including a utility bridge, which will be bid at a later date. The northern section was advertised in six divisions. A contractor could bid on one or multiple divisions, as follows: Division I consists of the construction of a pump station at Sherrills Ford Elementary School; Division II consists of the construction of the Terrapin Creek Pump Station on Molly’s Backbone Road; Division III consists of the construction of the Balls Creek Pump Station to be located on Browns Chapel Road; Division IV consists of the construction of 14,423 linear feet of 14 inch sewer force main piping between the Sherrills Ford Elementary School Pump Station and the Terrapin Creek Pump Station, along Sherrills Ford Road, Molly’s Backbone Road, and Monbo Road; Division V consists of the construction of 19,143 linear feet of 16 inch sewer force main piping between the Terrapin Creek Pump Station and Balls Creek Pump Station along Monbo Road, Long Island Road and Brown Chapel Road; and Division VI consists of the construction of 28,551 linear feet of 16 inch sewer force main piping between the Balls Creek Pump Station and the Hickory-Catawba Wastewater Treatment Plant.

Hayes, Seay, Mattern, and Mattern, Inc. reviewed bids received on April 17 from the following contractors: Fuller Contracting Company of Mocksville, NC; Gilbert Engineering Company of Statesville, NC; Hall Contracting Corporation of Charlotte, NC; Hickory Sand Company, Inc. of Hickory, NC; James E. Harris Construction Company, Inc. of Huntersville, NC; Mendon Pipeline, Inc. of Ghent, West Virginia; Neill Grading Construction Company, Inc. of Hickory, NC; Reynolds, Inc. of Orleans, Indiana; Ronnie Turner Construction Company of Hickory, NC; and State Utility Contractors, Inc. of Monroe, NC.

Based on its review of bids and qualifications of the contractors, Hayes, Seay, Mattern, and Mattern recommends the six divisions of work be awarded as follows: Division I be awarded to Fuller Contracting Company in the amount of $935,000; Division II and III be awarded to James E. Harris Construction Company, in the amount of $709,030 and $762,745, respectively; and Division IV, V, and IV be awarded to Ronnie Turner Construction Company in the amount of $608,503.35, $780,560.25, and $1,410,267.95, respectively.

The cost of construction of the northern section, as bid above, totals $5,206,106.55. The Local Government Commission (LGC) requires a 5% contingency be included, which brings the total amount for construction to $5,466,415. A utility bridge required at a railroad crossing on Hudson Chapel Road, to be bid at a later date, is estimated to cost $385,000 including a LGC-required 10% contingency on unbid cost estimates, bringing the total estimated cost of construction to $5,851,415. A proposed amendment to the agreement for Engineering Services between Catawba County and Hayes, Seay, Mattern, and Mattern, Inc. is in the amount of $100,000. The amendment accounts for construction inspection and observation, and final certification of the SECC Wastewater Collection System which includes field observation and quality of work; review and approval of shop drawings, diagrams, specifications, schedules and samples guarantees; bonds and certificates; review and approval of applications for payment; and final record drawings and quality assurance documents.

Funding for this project was acquired through a financing agreement approved by the Board on April 7, 2008. The project debt service will be repaid from fees and revenues generated from the development agreement with Key Harbor Holdings, LLC and Crescent Resources. The Policy and Public Works Subcommittee recommends bids for construction of the Southeastern Catawba County Wastewater Collection System (Northern Section) be awarded as noted above; that an amendment to the Engineering Agreement for Construction Administration with Hayes, Seay, Mattern and Mattern, Inc. in the amount of $100,000 be approved, and that the appropriation of funds in the amount of $5,566,415 which includes a 5% contingency required by the Local Government Commission, also be approved.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 828-465-8464

 

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