Click to go to Catawba County Home Page
Bookmark and ShareShare Page    print pagePrint Page
JUNE 3, 2013

AGENDA
Catawba County Board of Commissioners Meeting
Monday, June 3, 2013, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton

1. Call to Order.

2. Pledge of Allegiance to the Flag.

3. Invocation.

4. Approval of the minutes from the Board’s Regular Session of May 20, 2013.

5. Recognition of Special Guests.

6. Public Comment for Items Not on the Agenda.

7. Presentations:


a. Declaration of the Service Weapon and Badge of Retired Sheriff Deputy Michael Hale as surplus and presentation of these items to Deputy Hale.

b. Local Foods Month in Catawba County Proclamation. Presented to Cooperative Extension Director Jeff Carpenter.

8. Appointments.

9. Consent Agenda:


a. Amendment to Catawba County Code of Ordinances, Chapter 32, Solid Waste Management.


b. Delegation of Authority to Waive Solid Waste, Building Permit, Zoning and Flood Plain Development Permit Fees.


c. Sale of Surplus Property.


d. Map Review Officer Designation.

10. Departmental Reports:

A. Library.

Conveyance of Maiden Branch Library Building from the Town of Maiden. Presented by Library Director Suzanne White.

B. Planning, Parks and Development.

2012 Community Development Block Grant (CDBG) Concentrated Needs Award of $225,000 for the Scattered Site Housing Project. Presented by Director of Planning, Parks and Development Jacky Eubanks.

C. Utilities and Engineering.

Balls Creek Water Loan Program Agreement with the City of Newton. Presented by Utilities and Engineering Director Barry Edwards.

11. Other Items of Business.

Adoption of the Catawba County Annual Budget for Fiscal Year 2013-14.

12. Attorneys’ Report.

13. Manager’s Report.

14. Adjournment.

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. . Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.


INFOTALK/INTERNET
: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The Board of Commissioners next meeting will take place on Monday, June17, 2013 at 7:00 p.m.



PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, JUNE 3, 2013, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

The Catawba County Board of Commissioners will adopt the Fiscal Year 2013-2014 County Budget in accordance with the Board’s goals, which called for maintaining the property tax rate at 53 cents per $100 of property valuation and focusing on providing citizens with high quality service, while making strategic investments in the high priority areas of education, public safety, economic development and quality of life, when the Board meets at 9:30 a.m. on Monday, June 3, 2013, at the 1924 Courthouse at 30 North College Avenue in Newton. The Board will also consider an agreement between the County and City of Newton on a proposed Balls Creek Water Project, which is being developed at the request of the City of Newton to serve the area of Highway 16 South, Balls Creek Road and Buffalo Shoals Road.

The Board will consider an amendment to the County Code delegating authority to the County Manager to waive solid waste, building permit, zoning, and flood plain development permit fees associated with sustained damage certified by Emergency Services as a result of a natural disaster and subsequent declared state of emergency. It will consider a change in the County Code related to solid waste management to allow for the use of solid waste containers with a capacity of up to 96 gallons. Under the County’s new solid waste franchise agreement, Republic Waste will require 96 gallon containers for both recycling and regular household waste by January 1, 2014, because special trucks will be needed to provide single stream recycling and automated collection. The Board will consider declaring a 0.72 acre tract of County-owned property off Harris Avenue in Newton as surplus and whether to accept an offer for the purchase of that tract, subject to the upset bid process. It will consider a set of plans, policies and procedures related to the awarding of a $225,000 Scattered Site Housing Grant from the State to rehabilitate up to four homes and provide five homes with emergency housing repairs and an agreement with the Western Piedmont Council of Governments for administration of the grant. And it will consider an amendment to the list of approved Map Review Officers for the County and its municipalities.

The Board will accept from the Town of Maiden the donation of the building that houses the current Maiden Branch of the County Library and the former Town Council Chambers, following the opening of a new Town Hall, which will allow for the expansion of library services in Maiden. It will consider declaring as surplus the badge and sidearm of retired Sheriff’s Deputy Mike Hale and present them to Deputy Hale in honor of his service to the county. And it will issue a proclamation declaring June 2013 as Local Foods Month in Catawba County to recognize the benefits of the local farming and agricultural sector of the county’s economy, which produces $52 million in agricultural products annually from 737 farms.

PRESENTATIONS
A. The Board will honor Sheriff's Deputy Michael Hale, who retired effective June 1, 2013, after over thirty years with the Catawba County Sheriff’s Office. Under North Carolina General Statute 20-187.2, the Board will consider declaring as surplus the service sidearm and badge of Deputy Hale, and present those items to him.

B. The Board will issue a proclamation declaring June as Local Foods Month in Catawba County to recognize that local agriculture and locally grown foods are an important part of a sound economy and a safe, healthy and secure food supply.

CONSENT AGENDA
A. The Board will consider a revision to Chapter 32 of the Catawba County Code, Solid Waste Management. Section 32-6(a)(1) of this chapter states that solid waste containers may not exceed a capacity of 35 gallons, but it now should permit the use of containers with a capacity of up to 96 gallons. Under the County’s new solid waste franchise agreement, Republic Waste will require 96 gallon containers for both recycling and regular household waste by January 1, 2014, because special trucks will be needed to provide single stream recycling and automated collection. The Board’s Policy and Public Works Subcommittee recommends this revision to Chapter 32 of the County Code, Solid Waste Management.

B. The Board will consider amending the County Code, Chapter 2 Administration, Article III Officers and Employees, Division 2 County Manager, Section 2-113 Powers and duties, to include the delegation of authority to waive solid waste, building permit, zoning, and flood plain development permit fees associated with sustained damage as a result of a natural disaster and subsequent declared state of emergency. Emergency Services will be required to certify any and all storm damage to property and predict the certified quantity of damage to be waived prior to permitting or storm debris disposal or issuance of waiver. Board Chair Katherine W. Barnes declared a State of Emergency for Catawba County late on the afternoon of Monday, May 6, 2013, in response to serious flooding in several areas of the county. This flooding resulted in damage to more than 50 homes in the northern and eastern parts of the county. Extensive rain at the headwaters of the Catawba River caused the river and lakes to rise rapidly on the morning of May 6, 2013. The Board acted at its May 20, 2013, meeting to waive solid waste, building permit, zoning and flood plain development permit fees associated with this flooding once the damaged properties were certified by Emergency Services. Due to the two week delay between the date of the disaster and the first Board of Commissioners meeting when the Board could act on these waivers, it was requested that the waivers be retroactive for those individuals who had already incurred some of these fees. To avoid such a delay should a future disaster occur, staff is requesting that the authority to waive these fees be delegated to the County Manager. The Board’s Policy and Public Works Subcommittee recommends the delegation of this authority to the County Manager.

C. The Board will consider declaring County-owned property located off Harris Avenue in Newton as surplus and accepting an offer of Mr. Joshua Sipe in the amount of $500, subject to the upset bid process. As a result of a judgment issued against the former property owner, Sandy Pines Corporation, the County obtained the property in July 2009 at a cost of $600. The tax value on the property is $6,400. The property consists of 0.72 acres, with no direct access. Catawba County does not have any use for this property at the present time or in the foreseeable future. The County will notify adjacent property owners of the offer from Mr. Sipe and inform them of the upset bid process if they are interested in the property. Mr. Sipe, who resides at 1921 Nance Drive in Newton, submitted a bid deposit of $25, as required by County policy. Notice of the bid will be advertised in the Hickory Daily Record and Observer-News Enterprise, and upset bids may be made to the County within ten days of publication. Once an upset bid has been received, that bid will be re-advertised until there are no further upset bids. The successful bidder must present cash or a certified check for the entire balance due within ninety days of the last day for receipt of upset bids. The Board’s Policy and Public Works Subcommittee recommends declaring this property as surplus and accepting the offer submitted by Mr. Sipe.

D. The Board will consider a request made by the City of Hickory and Town of Catawba to amend the list of Map Review Officers. On July 17, 1997, the General Assembly ratified Senate Bill 875 - Maps and Plats Law. This law required all counties to appoint Review Officers who would review each plat or map before it is recorded and certify that it meets the statutory requirements for mapping. The law states that individuals have to be appointed by name, not job title, so any time a change occurs in staffing a new Review Officer has to be appointed and approved by resolution of the Board, and then recorded in the Register of Deed’s Office. The City of Hickory has requested that its new planner, Shamaury Myrick, be added to its list of approved Map Review Officers. The Town of Catawba has requested that John Kinley be removed due to his leaving his position and that his replacement, Shelley Stevens, be listed as the Town’s new Review Officer.

With approval of the required resolution incorporating the changes noted above, the active list of Review Officers would be: Catawba County: Jacky M. Eubanks, Mary K. George, Susan Ballbach, and Chris Timberlake; City of Hickory: Brian Frazier, Cal Overby, John Furmage, David Leonetti and Shamaury Myrick; City of Newton: Alex S. Fulbright, and Maxton D. Sigler; City of Conover: Q. Lance Hight, and Cara C. (Chris) Reed; City of Claremont: Laurie Locicero; Town of Long View: David Epley, and Charles T. Mullis; Town of Maiden: Travis Ramsey; Town of Catawba: Shelley Stevens; Town of Brookford: Marshall Eckard.

DEPARTMENTAL REPORTS

LIBRARY
The Board will consider accepting a report regarding the conveyance from the Town of Maiden of the Maiden Branch Library building. The Town of Maiden and Catawba County jointly funded construction of the current Maiden Branch Library/Maiden Town Council Chambers building in 1990, with each party being responsible for half of the total cost of design and construction. Maiden will soon occupy a new Town Hall and has offered to convey the current building which houses the Maiden Town Council Chambers and the Maiden Branch Library to the County so the County can expand much needed library services to the Maiden community. The current Maiden Branch Library has approximately 2,005 square feet and expanded space would result in an additional 795 square feet, for total of 2,800. Additional space will allow for a dedicated children’s area, the addition of three public access computers, and increased utilization of the branch’s wireless network. On several occasions, due to limited space, area students using the wireless network stand while waiting to be seated. County maintenance staff have examined the structure and integrity of the building, and determined that the building has been maintained and is in good condition. The County would take on the responsibility for maintenance of the entire building, HVAC and electrical costs, which are manageable within the Library’s reinventing budget and the Maintenance Department’s budget. To make the best use of the additional space, the building would require some renovations, such as removal of several interior walls to open the space for better flow of people and patron monitoring. Staff will gather detailed information on renovation costs for consideration in the County’s 2014-15 budget.

PLANNING, PARKS AND DEVELOPMENT
The Board will consider the adoption of the following documents in connection with the 2012 Community Development Block Grant (CDBG) Scattered Site Housing Project: 1) a resolution adopting project policies, procedures and plans; 2) a Persons with Limited English Proficiency Policy and Plan; 3) a project budget ordinance; and 4) a proposed agreement with the Western Piedmont Council of Governments (WPCOG) for grant administration. Catawba County is allocated funds every three years on a rotating basis for a Scattered Site Housing Grant from the North Carolina Department of Commerce. Catawba County received an allocation in 2003, 2006 and 2009. The WPCOG submitted a grant in September 2012 for the County requesting a fourth allocation of Scattered Site Housing Funds. In the past, these grants have been for $400,000 but, due to budget cuts, the new grant is only for $225,000. These funds will be used to rehabilitate up to four homes scattered throughout the county and provide five homes with emergency housing repairs. The County recently received a Grant Agreement and Funding Approval from the Department of Commerce. To administer these funds, the County is required to adopt the four documents identified above. The Board’s Finance and Personnel Subcommittee recommends the adoption of these documents in connection with the 2012 CDBG Scattered Site Housing Project.

UTITLIES AND ENGINEERING
The Board will consider a proposed interlocal agreement with the City of Newton for a water line project, in accordance with the County Code, Chapter 42, Revolving Loan Program, to serve Highway 16 South, Balls Creek Road and Buffalo Shoals Road. The Balls Creek Water Project is being developed at the request of the City of Newton to serve Highway 16 South, Balls Creek Road and Buffalo Shoals Road creating hydraulic loops within the City’s water system with the purpose of improving water quality. The County will install, and the City will operate, the water line(s) described in three divisions. The estimated cost of the project including design, permitting, fees and installation would total $2,641,905. The County will pay the full amount of all costs reasonably necessary for the design and installation of the water line(s), with payment being made directly from the County to the appropriate contractor.

The Newton City Council approved this agreement on May 21, 2013. Under the Revolving Loan Program, the City would reimburse the County for 75% of the total project cost, payable over a ten year period in equal annual installments, which will begin with the City’s assumption of maintenance of the water line(s) in each portion of the project. The City’s assumption of maintenance would begin upon the State issuing a final usage permit.

Balls Creek Division I would consist of approximately 10,500 linear feet of water line(s) beginning at an existing County/City of Newton water line at Balls Creek Campground, extending along the northern side of Buffalo Shoals Road in a southwesterly direction along Buffalo Shoals Road to the intersection of Buffalo Shoals Road and Highway 16. The estimated cost of this division is $646,000. Balls Creek Division II would consist of approximately 19,500 linear feet of water line(s) beginning at Buffalo Shoals Road and Highway 16 then north on Highway 16 to Balls Creek Road then east on Balls Creek Road to about Caldwell Road, to connect to an existing 12 inch City of Newton water line. The estimated cost of this division is $1,230,000. Balls Creek Division III would consist of approximately 12,000 linear feet of water line(s) beginning at an existing City of Newton water line at the intersection of Coley Fish Pond Road and Highway 16 South, extending south along Highway 16 to the intersection of Balls Creek Road and Highway 16, connecting to Balls Creek Division II. The estimated cost of this division is $770,000.

Funding for the project is included in the proposed Fiscal Year 2013/14 budget in the Water and Sewer Capital Improvement Plan. The Board’s Policy and Public Works Subcommittee recommends approval of this agreement.

OTHER ITEMS OF BUSINESS
The Board will adopt the Fiscal Year 2013-2014 County Budget, in accordance with the Board’s goals, which called for maintaining the property tax rate at 53 cents per $100 of property valuation and focusing on providing citizens with high quality service, while making strategic investments in the high priority areas of education, public safety, economic development and quality of life.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464