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MAY 6, 2013

 

AGENDA
Catawba County Board of Commissioners Meeting
Monday, May 6, 2013, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
21 East 1st Street, Newton

1. Call to Order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Board’s Regular Session of April 15, 2013 and the Special Meeting of April 23, 2013

5. Recognition of Special Guests

6. Public Comment for Items Not on the Agenda

7. Presentations:


a. Emergency Medical Services Week Proclamation. Presented to Sylvia Fisher, Emergency Medical Services Manager.
b. Early Childhood Education Proclamation.
c. Public Service Recognition Week Proclamation.

8. Appointments.

9. Consent Agenda:


a. Vehicle Donation to Western North Carolina Epilepsy Association.
b. Donation of two Ambulances to Catawba County Schools.
c. Juvenile Crime Prevention Council Third Amended Funding Plan for FY2013
d. Juvenile Crime Prevention Council Annual Plan for FY 2014.

10. Departmental Reports:


Finance Department:


Financing for the Highway 150 Sewer Lines. Presented by Finance Director Rodney Miller.

11. Other Items of Business

12. Attorneys’ Report

13. Manager’s Report

14. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The next Board of Commissioners meeting will take place on Monday, May 20, 2013 at 7:00 p.m. The Board will hold budget hearings with County Departments and outside agencies on Tuesday, May 28, 2013 from 8:00 a.m. to 5:00 p.m. and will conduct a budget Public Hearing and Wrap-up on Thursday, May 30, 2013 at 7:00 p.m. All of these May meetings will take place in the 1924 Courthouse in Newton.


PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, MAY 6, 2013, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

The Catawba County Board of Commissioners will consider approving an annual plan for the Catawba County Juvenile Crime Prevention Council (JCPC), as recommended by the Council, and an amendment to the JCPC funding plan for the current fiscal year to reallocate $18,397 among programs funded by the council, when the Board meets at 9:30 a.m. on Monday, May 6, 2013, at the 1924 Courthouse at 21 East 1st Street in Newton. The Board will also consider a resolution regarding installment purchase financing for construction of sewer lines along Highway 150.

The Board will consider declaring a 1988 Ford truck owned by the County as surplus and the donation of the truck to the Western North Carolina Epilepsy Association, and declaring a 2006 Ford Ambulance and 2005 Ford Ambulance no longer needed by the County as surplus and donating the ambulances to the Catawba County Schools for use by the school system’s electrician and locksmith. The Board will issue a proclamation supporting early education initiatives in the county and issue proclamations declaring Emergency Medical Services Week and Public Service Recognition Week.

PRESENTATIONS
A. The Board will issue a proclamation recognizing May 19-25 as Emergency Medical Services Week. The week commends Emergency Medical Services for providing lifesaving care for those in need, twenty-four hours a day, seven days a week, and spotlights the benefits Americans receive from these highly trained, knowledgeable individuals.

B. The Board will issue a proclamation recognizing the impact of early childhood education and the importance of parents’ awareness of early childhood education options available to them. The proclamation encourages parents, grandparents and caregivers to take every opportunity to read to their children and cultivate a love of learning.

C. The Board will issue a proclamation declaring May 5-11 as Public Service Recognition Week to recognize that local, state and federal government employees are integral to the quality of life in Catawba County. Being closest to the people, local government leaves the strongest impression on its recipients, placing a great responsibility on County employees to provide exemplary customer service with compassion, empathy and understanding. The efficiency and effectiveness of government depends largely on these employees. Catawba County employees touch the lives of all residents by providing a wide range of services specified in the proclamation, which expresses the Board’s “deep appreciation for the innovation and daily contributions Catawba County employees make to the lives of county citizens”.

CONSENT AGENDA
A. The Board will consider declaring a 1988 Ford truck as surplus and donating this vehicle to the Western North Carolina Epilepsy Association (WNCEA). The Association started a HOPE (Help Our People Eat) Garden Project in 2010. The Association needs a truck periodically to haul fertilizer, compost and garden equipment, as well as to deliver the produce to brother and sister organizations such as Eastern Catawba Cooperative Christian Ministries and the Hickory Soup Kitchen. In three years, WNCEA has produced and delivered 9,371 pounds of fresh vegetables and fruit to help provide nutritional foods for Catawba County residents in need. The 1988 Ford truck was used by the Garage, then as a horticultural space vehicle and, for the past few years, as a loaner to other departments.

North Carolina General Statute 160A-279 authorizes the County to convey personal property to a nonprofit organization without monetary consideration as long as the property will be used for a public purpose. The process begins with the governing board declaring the personal property as surplus and then adopting a resolution authorizing the conveyance of the property and a ten-day public notice. The Board’s Finance and Personnel Subcommittee recommends the donation of this vehicle to the Western North Carolina Epilepsy Association.

B. The Board will consider declaring two ambulances as surplus and donating these vehicles to the Catawba County Schools. A 2006 Ford Ambulance and a 2005 Ford Ambulance are no longer needed by the County. Catawba County Schools will assign one to its locksmith and the other to its electrician. County ambulances typically sell for between $5,000 and $6,000 on the GovDeals electronic auction system, but the 2005 ambulance is not in good mechanical condition and would be valued at less than $5,000.

North Carolina General Statute 160A-274 authorizes the sale, lease, exchange and joint use of governmental property. Under this statute, a governmental unit may transfer personal property to another governmental unit with or without monetary consideration. The statute does require action by the governing body. The Board’s Finance and Personnel Subcommittee recommends the donation of these vehicles to Catawba County Schools.

C. The Board will consider a third amendment to the Fiscal Year 2012-2013 Funding Plan for the Catawba County Juvenile Crime Prevention Council (JCPC). The new funding plan reallocates $18,397.

The JCPC is an organization established by the State of North Carolina, Department of Public Safety’s Division of Juvenile Justice. The JCPC exists to identify risks of youth in the community, prevent crime among at risk youth, review court data, and identify needed programs to provide intervention and prevention. Funding is allocated by the State, distributed to the County and then to the programs. Membership is determined mostly by the Statute establishing the JCPC. Representatives are those involved with youth.

The Board approved an amendment to the JCPC funding plan in December 2012 to allocate $64,210 in previously unallocated funds, including $36,260 for the Alexander Youth Network (AYN). The contract for services by AYN was effective January 1, 2013, on a reimbursement basis for the number of days youth were placed in rapid response beds. Since it is a new program and it may take some time for referrals to begin, AYN has not admitted the number of youth anticipated and does not need the full funding approved. Accordingly, the program notified the JCPC of its intent to amend its budget to $8,500.

County JCPCs can reallocate any funds already received but not yet expensed to existing programs, subject to requests by the programs and demonstration of need. Any funds not distributed to the County revert to the State. AYN notified the State that it would revert $9,604, leaving $18,156 from AYN to reallocate to other programs.

During a JCPC Finance Committee meeting on March 8, 2013, AYN’s status was discussed and existing programs were invited to submit requests in anticipation of a reversion. At a March 19 JCPC meeting, the JCPC voted to approve increased funding requests totaling $8,767 as follows: $2,099 to the Conflict Resolution Center for a new staff member to assist with mediations/clerical assistance/client tracking for April through June; and $6,668 to the Parenting Network to assist with unanticipated costs associated with becoming an independent non-profit in June 2012.

Despite the above allocations, $9,929 was still available for redistributions and programs were given an additional opportunity to request funds. Two programs responded and the JCPC voted by email to reallocate an additional $9,630 as follows: the Conflict Resolution Center requested and the JCPC approved via email $4,540 in JCPC funds for the following items (note: these numbers include a 30% cash match): $375.60 for health insurance reimbursement for April through June 2013, for two staff members. The current program agreement provides less funding than the insurance costs; $4,211.71 to purchase a slightly used copier; $192.59 for a dorm size refrigerator to refrigerate drinks for JCPC funded Conflict Resolution and LifeSkills training series; $110 for Publisher Software used to develop flyers for the JCPC funded Conflict Resolution and LifeSkills training series, and $1,538.95 for a new laptop for JCPC funded staff. The Parenting Network requested $5,390, of which the JCPC approved via email $5,090 for the following: $1,830 for a copier lease for April through June; $1,000 for two computers for staff members partially funded by JCPC funds; $300 for two printers; $800 for office supplies; $500 for two cabinets for supplies; and $660 for 25% of the CPA expenses related to oversight and IRS 990 reporting. $300 requested to pay stipends to families attending parenting classes was not approved because the State Area Consultant advised it is not good practice to pay families to attend court involved classes.

Since the anticipated amount from AYN would not fully cover the additional program requests, JCPC voted during its April meeting to transfer $241 from its Administrative budget. The plan does not require any Catawba County funding, and as stated previously, is subject to State budget. The Board’s Finance and Personnel Subcommittee recommends approval of this amended funding plan.

D. The Board will consider the FY 2014 Annual Plan for the Catawba County Juvenile Crime Prevention Council. The Plan includes the JCPC-recommended proposed funding plan. The JCPC is an organization established by the State of North Carolina, Department of Public Safety’s Division of Juvenile Justice. The JCPC exists to identify risks of youth in the community, prevent crime among at risk youth, review court data, and identify needed programs to provide intervention and prevention. Funding is allocated by the State, distributed to the County and then to the programs. Membership is determined mostly by the Statute establishing the JCPC. Representatives are those involved with youth.

Every year there is a process the JCPC must follow that begins with prioritizing risks and needs, with the final step being approval of a funding plan. The risks and needs priorities are determined in the fall and early winter, and the approval of the funding plan occurs in the spring. Steps in developing the plan include identification of risk factors, based on court data, development of a list of priorities to address the risk factors, and review of and approval of the priorities. Once priorities are developed, the JCPC advertises for programs to submit proposals to address risk factors, reviews proposals and recommends a funding plan to the JCPC, which is subject to the State of North Carolina budget.

In the spring, and once proposals are received, the JCPC develops an annual plan and submits the Plan to the Board of Commissioners. The recommended funding for next year and the services provided is as follows: Alexander Youth Network: $23,500, emergency shelter; Conflict Resolution Center: $52,622, mediation and interpersonal skill building; Family Net: $147,986, psychological assessments, substance abuse, sex offender treatment and counseling; Parenting Network: $29,364, parenting/family skill building; Project Challenge: $61,974, restitution/community service, and JCPC Administration: $13,500. The State has advised local JCPCs to plan for the same funding as received in FY 2013, which is $328,946. The plan does not require any Catawba County funding, and as stated previously, is subject to State budget. The Board’s Finance and Personnel Subcommittee recommends approval of the recommended JCPC funding plan.

DEPARTMENTAL REPORTS

FINANCE
The Board will consider adopting a final resolution regarding an installment purchase financing for the construction of sewer lines along Highway 150 in the county. Catawba County has set aside funding over multiple years in anticipation of the addition of sewer lines along Highway 150 to account for the population growth in that area of the county. In December 2012, the County awarded construction bids to two different contractors totaling $8 million.

In February 2013, the Board held a public hearing regarding a $39 million installment purchase financing for the sewer project, along with other county/school construction projects, as required by State law. After receiving bank bids, the low bidder excluded the sewer project from its financing bid, resulting in a $31 million loan over fifteen years that was approved by the Board on March 18, 2013, for the other six projects.

The balance of $8 million for the sewer project was then advertised again in a request for financing proposals in early April for the maximum term offered by the financial institution. On April 18, 2013, the County received bids from three different financial institutions to finance up to $8 million as follows: Bank of America: 10 years – 1.93%/ 15 years – 2.77%; PNC Bank: 10 years - 1.79%, and U.S. Bank: 12 years - 1.81%.

U.S. Bank was selected as the winning financial institution to take advantage of the maximum term with the best interest rate. No future property tax or sewer increase is planned or needed to account for the annual debt service on the loan.

All local governments in North Carolina that borrow funds greater than $500,000, or for longer than five years to maturity, must receive approval by the Local Government Commission (LGC), a division of the North Carolina Department of State Treasurer. The LGC will consider this financing at its May 7, 2013, meeting in Raleigh.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464