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MAY 4, 2015
Catawba County Board of Commissioners Meeting
Monday, May 4, 2015, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC
1. Call to Order.
2. Pledge of Allegiance to the Flag.
4. Approval of the Minutes from the Board’s Regular Meeting of April 20, 2015.
5. Recognition of Special Guests.
6. Public Comment for Items Not on the Agenda.
9. Consent Agenda:
11. Other Items of Business.
13. Manager’s Report.
PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.
CALENDAR: The next Board of Commissioners Meeting will take place on Monday, May 18, 2015, at 7:00 p.m., in the Robert E. Hibbitts Meeting Room of the 1924 Courthouse, 30 North College Avenue, Newton. Budget Hearings with Departments and Outside Agencies will be held on Tuesday, May 26, 2015, from 8:00 a.m. to 5:00 p.m., and the Budget Public Hearing and Wrap-Up will be held on Thursday, May 28, 2015, at 7:00 p.m. in the Robert E. Hibbitts Meeting Room, 1924 Courthouse, 30 North College Avenue, Newton, NC.
The Board will consider approving a resolution reaffirming Catawba County’s commitment to the Western Piedmont Jobs Training Consortium, because new Federal legislation has put the Consortium under the Workforce Innovation and Opportunity Act. The Board will also consider a proposed Records Retention and Disposition Schedule for the County.
The Board will hear a presentation on the Charters of Freedom Movement from representatives of Foundation Forward Inc., which is working for the construction and placement of “Freedom Monuments” displaying the Declaration of Independence, Bill of Rights and United States Constitution in every county. The Board will hear a presentation from the U.S. Motto Action Committee, which says on its Facebook page that its mission is “to assist in the furtherance of our nation's motto, ‘In God We Trust,’ on public buildings across the United States.”
The Board will issue proclamations declaring the week of May 17-23, 2015, as Emergency Medical Services Week and the week of May 3-9, 2015, as Public Service Recognition Week in Catawba County.
B. The Board will issue a proclamation declaring May 3-9 as Public Service Recognition Week to recognize that local, state and federal government employees serve Americans every day. Most public servants feel called to the profession, to work on the public’s behalf, to build strong communities through every day service. Catawba County employees touch the lives of all residents by providing a wide range of services specified in the proclamation.
C. Representatives of Foundation Forward, Inc. will present information regarding an education project involving the building of Charters of Freedom monuments displaying the Declaration of Independence, the United States Constitution, and the Bill of Rights.
D. Representatives of the U.S. Motto Action Committee will present information on its purpose to promote patriotism and the display of IN GOD WE TRUST in and on governmental buildings.
In 2014, new Federal Workforce Legislation was passed, replacing the Workforce Investment Act (WIA) with the Workforce Innovation and Opportunity Act (WIOA). The NCWorks Commission has recommended that WIA Workforce Development Areas be continued under the new WIOA legislation. In connection with this action, members of the local Jobs Training Consortium must affirm or reaffirm their commitment to be part of the Consortium. The Western Piedmont Council of Governments is requesting that the Board of Commissioners adopt a resolution reaffirming Catawba County’s commitment to the Consortium.
B. The Board will consider adopting an updated County Management Records Retention and Disposition Schedule. The County Management Records Retention and Disposition Schedule prepared by the State Archives of North Carolina is a tool for the employees of county governments across the state to use when managing the records of their offices, and gives an assessment of their value by indicating when (and if) those records should be destroyed. In accordance with North Carolina General Statutes Chapters 121 and 132, records that do not and will not have further use or value for official business, research, or reference purposes after a specified retention period are authorized to be destroyed.
This updated schedule has an added requirement which was not included in past schedules. Past schedules indicated that certain records could be destroyed when administrative value ends. Administrative value is defined as “the usefulness of records to support ancillary operations and the routine management of an organization”. Under these past schedules, there was no requirement to state a date or timeframe when administrative value ended. The new schedule now requires that a date or timeframe be specified for the ending of this value. Each County department was asked to provide those dates or timeframes for administrative value in their department, which are now included in the Retention and Disposition Schedule to be adopted.
On April 14, 2015, Social Services received notice that the State required some revisions to the Work First Plan. These revisions include adding more details on how Social Services would achieve goals/outcomes listed in the plan; a suggested confidentiality statement added to mirror a Memorandum of Agreement; the types of emergency assistance services the County would provide to help families, and other clarifications. The revised Work First Plan must be submitted to the State by May 15, 2015.
UTILITIES AND ENGINEERING/COUNTY MANAGER’S OFFICE
CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 828-465-8464
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