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MAY 4, 2015
AGENDA
Catawba County Board of Commissioners Meeting
Monday, May 4, 2015, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

1. Call to Order.

2. Pledge of Allegiance to the Flag.

3. Invocation.

4. Approval of the Minutes from the Board’s Regular Meeting of April 20, 2015.

5. Recognition of Special Guests.

6. Public Comment for Items Not on the Agenda.

7. Presentations:


a. Emergency Medical Services Week Proclamation. Presented to EMS Manager Sylvia Fisher, EMS Training Officer Andrew Wright and EMS Quality Assurance Officer Melanie Sigmon.


b. Public Service Recognition Week Proclamation.


c. Charters of Freedom Monument Presentation. Presented by Foundation Forward, Inc. President Vance Patterson and Ron Lewis.


d. U.S. Motto Action Committee. Presentation by Rick Lanier, Co-Founder and Vice-Chairmain, U.S. Motto Action Committee.


8. Appointments.

9. Consent Agenda:


a. Western Piedmont Workforce Jobs Training Consortium Resolution.


b. Records Retention and Disposition Schedule for County Government.


10. Departmental Reports:


A. Social Services.


Work First County Plan (October 2016-September 2019) Required Revisions. Presented by Social Services Director John Eller.


B. Planning.


Consideration of Offer to Purchase 39 Acres of Surplus Property. Presented by Planning and Parks Director Jacky Eubanks.


C. Utilities and Engineering/County Manager’s Office.


State of the County – Recycling and Community Beautification. Presented by Recycling Coordination Amanda Kain and ICMA Fellow Megan Dale.

11. Other Items of Business.

12. Attorneys’ Report.

13. Manager’s Report.

14. Adjournment.

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

CALENDAR: The next Board of Commissioners Meeting will take place on Monday, May 18, 2015, at 7:00 p.m., in the Robert E. Hibbitts Meeting Room of the 1924 Courthouse, 30 North College Avenue, Newton. Budget Hearings with Departments and Outside Agencies will be held on Tuesday, May 26, 2015, from 8:00 a.m. to 5:00 p.m., and the Budget Public Hearing and Wrap-Up will be held on Thursday, May 28, 2015, at 7:00 p.m. in the Robert E. Hibbitts Meeting Room, 1924 Courthouse, 30 North College Avenue, Newton, NC.


PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, MAY 4, 2015, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.


The Catawba County Board of Commissioners will consider a modified offer from the Village at Sherrills Ford LLC, in the amount of $400,000, to purchase 39 acres of surplus County-owned property at 4251 Slanting Bridge Road and required revisions to the County’s Work First Plan for the period from October 2016 to September 2019, when the Board meets at 9:30 a.m. on Monday, May 4, 2015, at the 1924 Courthouse at 30 North College Avenue in Newton. The Board will also receive a presentation on the “State of the County” from the standpoint of recycling and beautification.

The Board will consider approving a resolution reaffirming Catawba County’s commitment to the Western Piedmont Jobs Training Consortium, because new Federal legislation has put the Consortium under the Workforce Innovation and Opportunity Act. The Board will also consider a proposed Records Retention and Disposition Schedule for the County.

The Board will hear a presentation on the Charters of Freedom Movement from representatives of Foundation Forward Inc., which is working for the construction and placement of “Freedom Monuments” displaying the Declaration of Independence, Bill of Rights and United States Constitution in every county. The Board will hear a presentation from the U.S. Motto Action Committee, which says on its Facebook page that its mission is “to assist in the furtherance of our nation's motto, ‘In God We Trust,’ on public buildings across the United States.”

The Board will issue proclamations declaring the week of May 17-23, 2015, as Emergency Medical Services Week and the week of May 3-9, 2015, as Public Service Recognition Week in Catawba County.

PRESENTATIONS
A. The Board will issue a proclamation declaring May 17-23 as Emergency Medical Services Week to recognize the value and accomplishments of Emergency Medical Services providers.

B. The Board will issue a proclamation declaring May 3-9 as Public Service Recognition Week to recognize that local, state and federal government employees serve Americans every day. Most public servants feel called to the profession, to work on the public’s behalf, to build strong communities through every day service. Catawba County employees touch the lives of all residents by providing a wide range of services specified in the proclamation.

C. Representatives of Foundation Forward, Inc. will present information regarding an education project involving the building of Charters of Freedom monuments displaying the Declaration of Independence, the United States Constitution, and the Bill of Rights.

D. Representatives of the U.S. Motto Action Committee will present information on its purpose to promote patriotism and the display of IN GOD WE TRUST in and on governmental buildings.

CONSENT AGENDA
A. The Board will consider adopting a Resolution to Join the Western Piedmont Jobs Training Consortium pursuant to North Carolina General Statute 160-460 and the Workforce Innovation and Opportunity Act. In 1996, under the Workforce Investment Act (WIA), the Western Piedmont Workforce Development Area was designated and Alexander, Burke, Caldwell and Catawba counties and 15 municipalities joined together to form the Western Piedmont Jobs Training Consortium.

In 2014, new Federal Workforce Legislation was passed, replacing the Workforce Investment Act (WIA) with the Workforce Innovation and Opportunity Act (WIOA). The NCWorks Commission has recommended that WIA Workforce Development Areas be continued under the new WIOA legislation. In connection with this action, members of the local Jobs Training Consortium must affirm or reaffirm their commitment to be part of the Consortium. The Western Piedmont Council of Governments is requesting that the Board of Commissioners adopt a resolution reaffirming Catawba County’s commitment to the Consortium.

B. The Board will consider adopting an updated County Management Records Retention and Disposition Schedule. The County Management Records Retention and Disposition Schedule prepared by the State Archives of North Carolina is a tool for the employees of county governments across the state to use when managing the records of their offices, and gives an assessment of their value by indicating when (and if) those records should be destroyed. In accordance with North Carolina General Statutes Chapters 121 and 132, records that do not and will not have further use or value for official business, research, or reference purposes after a specified retention period are authorized to be destroyed.

This updated schedule has an added requirement which was not included in past schedules. Past schedules indicated that certain records could be destroyed when administrative value ends. Administrative value is defined as “the usefulness of records to support ancillary operations and the routine management of an organization”. Under these past schedules, there was no requirement to state a date or timeframe when administrative value ended. The new schedule now requires that a date or timeframe be specified for the ending of this value. Each County department was asked to provide those dates or timeframes for administrative value in their department, which are now included in the Retention and Disposition Schedule to be adopted.

DEPARTMENTAL REPORTS


SOCIAL SERVICES

The Board will consider approving revisions to the Work First County Plan (October 2016- September 2019) as required by the State. In 1996, Congress ended the national welfare program known as AFDC (Aid to Families with Dependent Children) and crafted legislation to allow states to implement their own welfare program. On July 21, 2014, the Board of Commissioners voted to pursue "Electing County" status and appointed a committee to assist in the development of the county's Work First Plan. On August 19, 2014, the Catawba County Social Services Board approved the Work First Electing Plan. On September 8, 2014, the Board of Commissioners approved the Work First Electing Plan and it was submitted to the State for approval.

On April 14, 2015, Social Services received notice that the State required some revisions to the Work First Plan. These revisions include adding more details on how Social Services would achieve goals/outcomes listed in the plan; a suggested confidentiality statement added to mirror a Memorandum of Agreement; the types of emergency assistance services the County would provide to help families, and other clarifications. The revised Work First Plan must be submitted to the State by May 15, 2015.

PLANNING
The Board will consider a modified Offer to Purchase submitted by The Village at Sherrills Ford, LLC for approximately 39 acres owned by Catawba County, located at 4251 Slanting Bridge Road in Sherrills Ford, in the amount of $400,000.


The original Offer to Purchase submitted by The Village at Sherrills Ford, LLC was in the amount of $300,000. The prospective buyer submitted an earnest money deposit in the amount of $15,000 as required by law to the County prior to the commencement of the upset bid process. In accordance with North Carolina General Statutes 153A-176 Disposition of Property and 160-269 Negotiated Offer Advertisement and Upset Bids, the County advertised on April 7, 2015, in the Newton Observer News Enterprise and the Hickory Daily Record and on April 8, 2015, in the Charlotte Observer. No upset bids were received by the close of business on April 17, 2015, which was the statutory time period to submit upset bids; therefore, the original bid offer may be considered.

In the offer to purchase dated March 24, 2015, the prospective buyer provided the following contingencies:


• Buyer agrees to provide to County at no cost to County any necessary easements, rights-of-way or deeded property within the 39 acre tract in connection with public water and sewer service (which the developer is responsible for) from Highway 150/South Slanting Bridge Road to the 39 acre tract;


• A revised and agreed to development agreement between buyer and County incorporating the approximate 39 acres; and


• Developers approval from CSX Railroad for railroad crossings.


On April 27, 2015, the potential buyer “verbally” modified the offer from $300,000 to $400,000. All other contingencies above remain unchanged.

UTILITIES AND ENGINEERING/COUNTY MANAGER’S OFFICE
The Board will receive a presentation on the “State of the County” from the standpoint of recycling and beautification.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 828-465-8464