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FEBRUARY 4, 2013


AGENDA
Catawba County Board of Commissioners Meeting
Monday, February 4, 2013, 9:30 a.m.
Robert E. Hibbitts Meeting Room, 1924 Courthouse
30 North College Avenue, Newton, NC

1. Call to order

2. Pledge of Allegiance to the Flag

3. Invocation

4. Approval of the minutes from the Board’s Special Meeting of January 14, 2013 and the Regular and Closed Session Meeting of January 22, 2013

5. Recognition of special guests

6. Public comment for items not on the agenda

7. Presentations:


a. Presentation of Plaque dedicating the entrance to the Catawba County Justice Center in honor of L. David Huffman in recognition of his 32 years of service to Catawba County.


b. North Carolina Department of Transportation Secondary Roads Improvement Plan for Catawba County. Presented by Michael Poe, District Engineer, NCDOT

8. Appointments

9. Departmental Reports:


a. Elections:


2012 Help America Vote Act (HAVA) Coding Grant. Presented by Board of Elections Director Larry Brewer.


b. Utilities and Engineering:


Renewal of Solid Waste Management Franchise Agreement (second reading). Presented by Director of Utilities and Engineering Barry Edwards.

10. Other Items of Business

11. Attorneys’ Report

12. Manager’s Report

13. Adjournment

PERSONS WITH DISABILITIES: Individuals needing assistance should contact the County Clerk at 828-465-8990 within a reasonable time prior to the meeting. Access to the 1924 Courthouse for individuals with disabilities is at the south side (“A” Street). The elevator is located at the north end of the building. Participation in public meetings is without regard to race, creed, religion, national origin, sex, age, color, or disability.

INFOTALK/INTERNET: The Catawba County Telephone Information System will allow you to use your touch tone telephone to obtain current information on Catawba County 24 hours a day. Information is updated on a regular basis. Dial 465-8468 and INFOTALK will direct your questions with easy to understand instructions. Reach Catawba County on the Internet at http://www.catawbacountync.gov.

CALENDAR: The next Board Meeting will take place on Monday, February 18, 2013 at 7:00 p.m. in the Robert E. Hibbitts Meeting Room, 1924 Courthouse, 30 North College Avenue, Newton, NC.


PREVIEW OF COUNTY COMMISSION AGENDA
MONDAY, FEBRUARY 4, 9:30 A.M.
ROBERT E. HIBBITTS MEETING ROOM
1924 COURTHOUSE, NEWTON, N.C.

The Catawba County Board of Commissioners will consider the awarding of an exclusive solid waste management franchise to Republic Services of NC, LLC, (formerly known as GDS) for solid waste management and disposal services in Catawba County that would substantially increase the number of items collected for recycling across Catawba County, with further expansion of items collected as needed over time; begin “single stream” collection of recyclable commodities so recycled materials would no longer have to be separated at curbside; increase Republic Services’ investment in Catawba County by $13 million; and protect more than 150 local jobs, when the Board meets at 9:30 a.m. on Monday, February 4, 2013, at the 1924 Courthouse, at 30 North College Avenue in Newton.

The Board will consider accepting a federal grant that would provide additional funding to reimburse the County for coding cost for the May 17, 2012, second primary and November 6, 2012, general elections. It will hear a report from the North Carolina Department of Transportation on the Secondary Roads Improvement Plan for Catawba County for fiscal year 2012-2013, as approved by the North Carolina Board of Transportation. And the Board will formally act to dedicate the entrance to the Catawba County Justice Center in honor of L. David Huffman, in recognition of his 32 years of service to Catawba County.

PRESENTATIONS
A. The Board will formally act to dedicate the entrance to the Catawba County Justice Center in honor of L. David Huffman, in recognition of his 32 years of service to Catawba County, four as a member of the Board of Commissioners and 28 years as Sheriff.

B. The Board will receive a report from the North Carolina Department of Transportation (NCDOT) on the Secondary Roads Improvement Plan for Catawba County approved by NCDOT for fiscal year 2012-2013. Since North Carolina law gives the North Carolina Board of Transportation the authority to approve these projects, the Board of Commissioners will receive this report for information only.

DEPARTMENTAL REPORTS

ELECTIONS
The Board will consider accepting a 2012 Help America Vote Act (HAVA) Coding Grant, administered by the North Carolina Board of Elections. If accepted, the grant would add additional funding to the Catawba County Board of Elections in the amount of $7,584.99, which would reimburse the County for coding costs for the May 17, 2012, second primary and November 6, 2012, general elections. The invoices for the second primary and general elections coding have been paid from the 2012 County budget and this grant would reimburse the County for that cost.

UTLITIES AND ENGINEERING
The Board will consider the granting of a new exclusive solid waste management franchise to Republic Services of NC, LLC, (formerly known as GDS) for solid waste management and disposal services in Catawba County, for a period of ten years, with an option for a four year extension by mutual agreement of both the County and Republic Services. The Board approved the proposed agreement at its January 22, 2013, meeting but North Carolina law requires that the ordinance be adopted at two separate meetings so it is being considered at this meeting to meet that requirement.

The proposed new franchise agreement would substantially increase the number of items collected for recycling across Catawba County, with further expansion of items collected as needed over time; begin “single stream” collection of recyclable commodities so recycled materials would no longer have to be separated at curbside; enhance the collection of yard waste; increase Republic Services’ investment in Catawba County by $13 million; and protect over 150 local jobs.

In 2003, the Board granted an exclusive solid waste management franchise to Republic Services for a ten year period beginning July 1, 2004, which will expire on June 30, 2014. The proposed new franchise would take effect on July 1, 2013, and end on June 30, 2024, with an opportunity for a four year extension by mutual agreement of both the County and Republic Services.

Benefits to Catawba County citizens from the proposed franchise agreement would include:

• Republic Services would convert to a single stream recyclable commodities collection for residences by January 1, 2014, which is one year earlier than expected under the current franchise. Use of a single stream will mean citizens will no longer be expected to separate different kinds of recyclable materials.

• The single stream collection will expand the types of materials that can be recycled at the curbside and include a large roll-out cart for recyclables for every household customer. Republic Services would add the collection of aluminum foil, paper, mixed paper, computer paper, office ledger, copier paper, memos, envelopes (with or without windows), adding machine tape, NCR paper (carbonless), colored paper, empty plastic bottles and containers (numbers 1-7), cardboard, pizza boxes, waxed cardboard, all types of glass, shrink wrap, grocery bags, upholstery cloth and other non-hazardous recyclable containers.

Curbside collection is currently limited to aluminum and steel cans, glass bottles and jars, newspapers with inserts, magazines and phone books, and plastic bottles with a neck smaller than the base of the bottle.

• Seventy percent of existing Republic Services customers, who currently rent roll-out carts, would see a $1 per month reduction in their bill. The remaining 30%, who do not currently rent any cart, would pay an additional $1.50 per month for the standard carts. Standard 96 gallon carts will become mandatory for both recycling and regular household waste because special trucks will be needed to provide single stream and automated collection. Sixty-five gallon carts, which are more easily handled by the elderly and disabled, will be available.

• Republic Services would provide a yard waste collection service to include small woody waste (wood and other yard waste such as leaves, vines, etc.) on an on-call basis for a fee of $2 per 32-gallon bag collected. A minimum of $20, or ten bags, would be required per service call. The current fee is $1.50 per bag, but small woody wastes are currently excluded.

• In order to move to single stream recycling, Republic Services would upgrade its existing Material Recycling Facility (MRF) located in Conover, resulting in an increased local investment by Republic of $13 million. The existing MRF will be converted to a single stream recycling facility over a one year period, becoming fully operational by July 1, 2014.

• Republic Services would agree to provide organic waste collection services in the future if desired or required by law, which may include but would not be limited to restaurant, fast-food, and cafeteria food waste, grocery store produce waste, and agricultural waste. This future collection service is included in the agreement because such services will be needed to manage probable future federal and state government landfill bans of organics from the waste stream. If required, Republic Services will provide service for all non-municipal residential, commercial, businesses, public schools, community college, hospitals, etc. in the County.

• Republic Services now provides only operators and container service at the County’s five convenience centers. Under the new agreement, Republic Services would provide full management of the five Convenience Centers, including waste and recyclable collection, County landfill disposal fees, site maintenance and upkeep, and Center operations and management.

• Christmas tree recycling service would be provided for four weeks following December 25th.

• Republic Services would provide containers and collection services for up to six County-selected events at no charge. (Currently there are three County-selected events at which this service is provided: the Murray's Mill Harvest Folk Festival, Catawba Valley Storytelling Festival at Historic Murray's Mill and Lake Norman Folk Art Festival. The County retains the right to stop, replace, or add events within the agreed upon limits).

• Republic Services would provide reasonable collection of solid waste debris caused by Federal Emergency Management Agency (FEMA)-declared emergencies, if requested by the County.

• The proposed new franchise agreement would retain Republic Services’ current investment of approximately $160 million, which equates to local taxes paid of $85,370 in real, personal property and vehicle taxes, and protect 157 local jobs.


If the proposed franchise agreement is approved, Republic Services would pay an annual franchise fee of $50,000 each year for years 1 through 5 of the agreement, $75,000 each year for the next six years and $100,000 each year for the next four years, if the proposed option is extended. The current franchise fee is $25,000 per year.

CONTACT: DAVE HARDIN, PUBLIC INFORMATION OFFICER 465-8464